Project Coordinator - Design & Construction

Jobtailor; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

Jobtailor is seeking a talented Project Coordinator in New York to support multiple facilities and capital projects. You will act as the central hub for project intake, documentation, and workflow tracking, ensuring timely setup, closeouts, and schedule updates.

A collaborative mindset and strong communication are essential to succeed in a fast-paced environment. Key responsibilities include SWA submissions, vendor onboarding, and maintaining accurate data across systems.

Qualifications

• 2+ years of project coordination, administrative, or operations support experience.
• Experience supporting projects in facilities, construction, healthcare, or complex interdisciplinary environments.
• Demonstrated experience with project management, procurement, or workflow systems.
• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Ability to manage multiple priorities while meeting deadlines in a fast-paced environment.
• Bachelor’s degree or equivalent combination of education and relevant experience.
• Strong organizational skills and exceptional attention to detail.
• Clear and professional written and verbal communication abilities.
• Collaborative approach across diverse teams.
• Proactive problem-solving and process-improvement orientation.
• High level of accountability, adaptability, and follow-through.

Responsibilities

• Support planning, coordination, and administration of multiple facilities and capital projects simultaneously.
• Serve as a central point of coordination for project intake, documentation, and workflow tracking.
• Manage project setup, closeout activities, and ongoing schedule updates.
• Coordinate Safe Work Authorization (SWA) submissions and track approvals.
• Facilitate vendor setup, onboarding, and ongoing maintenance for procurement and invoicing.
• Track Master Agreements, renewals, and amendments for project and legal compliance.
• Maintain accurate project data across internal systems.
• Collaborate with Project Managers, vendors, and internal collaborators to resolve issues and remove barriers.
• Help standardize processes, workflows, and documentation through continuous improvement.

Skills

Project Coordination

Procurement Management

Workflow Systems

Microsoft Office Proficiency

Process Improvement

Education

Bachelor's Degree

Tools

Workflow Platforms

Job description

• Support planning, coordination, and administration of multiple facilities and capital projects simultaneously
• Serve as a central point of coordination for project intake, documentation, and workflow tracking
• Manage project setup, closeout activities, and ongoing schedule updates
• Coordinate Safe Work Authorization (SWA) submissions and track approvals
• Facilitate vendor setup, onboarding, and ongoing maintenance for procurement and invoicing
• Track Master Agreements, renewals, and amendments for project and legal compliance
• Maintain accurate project data across internal systems
• Collaborate with Project Managers, vendors, and internal collaborators to resolve issues and remove barriers
• Help standardize processes, workflows, and documentation through continuous improvement

Requirements

• Minimum of 2 years of project coordination, administrative, or operations support experience
• Experience supporting projects in facilities, construction, healthcare, or complex interdisciplinary environments
• Demonstrated experience with project management, procurement, or workflow systems
• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook
• Ability to manage multiple priorities while meeting deadlines in a fast-paced environment
• Bachelor’s degree or equivalent combination of education and relevant experience
• Strong organizational skills and exceptional attention to detail
• Clear and professional written and verbal communication abilities
• Collaborative approach across diverse teams
• Proactive problem-solving and process-improvement orientation
• High level of accountability, adaptability, and follow-through

Core Competencies

Demonstrates expertise in project coordination and administration within facilities and construction environments, with a strong focus on process improvement and compliance. Proficient in managing project documentation, vendor relationships, and workflow systems while maintaining high organizational standards.

Highest-signal resume keywords

• Project Coordination
• Procurement Management
• Workflow Systems
• Microsoft Office Proficiency
• Process Improvement

ATS Optimization Keywords

Hard Skills

• Project Management
• Facilities Management
• Construction Support
• Data Tracking
• Documentation Management
• Vendor Onboarding
• SWA Coordination
• Legal Compliance
• Schedule Management
• Master Agreement Tracking

Soft Skills

• Organizational Skills
• Attention to Detail
• Written Communication
• Verbal Communication
• Collaborative Approach

Certifications & Qualifications

• Bachelor’s Degree

Industry Keywords

• Healthcare
• Interdisciplinary Environments
• Capital Projects
• Continuous Improvement
• Fast-Paced Environment