Project Administrator II

Jobtailor; Rayville (LA); On-site; USD 45,000 - 65,000; Full time

Job summary

Jobtailor in Rayville, LA is seeking a Project Administrator to provide day-to-day operational support to project teams on $5M–$10M projects with 50–150 onsite employees. The role involves accurate weekly time tracking, timesheet resolution, and timely submission to Payroll.

You will assist with onboarding, IT hardware requests, office supplies, and the preparation of client billings, subcontracts, change orders, and lien releases.

Qualifications

• High School diploma or GED.
• 2+ years of Project Administration experience for an architectural, engineering, or construction company.
• College-level coursework and/or two years’ experience in construction management.
• Typing speed of at least 50 words per minute.
• Working knowledge of the construction industry.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Effective verbal and written communication skills.
• Detail-oriented and able to handle multiple ongoing projects in a fast-paced environment.
• Knowledge of CDT/CCS/CCCA is preferred.
• Preferred: AIA billing, Textura experience.
• Preferred: Oracle/JD Edwards experience.
• Preferred: Procure and/or Tri Build experience.
• Ability to work in a setting involving prolonged sitting and computer use.

Responsibilities

• Provide day-to-day operational support to project teams on $5M–$10M projects with 50–150 onsite employees.
• Ensure accurate weekly employee time tracking, resolve timesheet discrepancies, and submit timesheets to Payroll.
• Maintain and procure office supplies with Management approval.
• Assist with new hire onboarding and IT hardware and permissions requests.
• Maintain electronic project files.
• Assist with invoice coding and approvals.
• Request and track subcontracts, change orders, purchase orders, and subcontractor insurance certificates.
• Prepare and submit client billings and lien releases.
• Gather and submit client-specific contractual requirements and jobsite documentation.
• Assist with permits and inspection scheduling.
• Support development of project documentation, including daily reports, four-week look-aheads, and labor forecasts.
• Compile submittal and O&M/start-up books upon Project Manager request.
• Review and distribute documents and correspondence to field personnel and other key parties.
• Communicate relevant project information to the project team.
• Reconcile tool and rental equipment lists when applicable.
• Manage the parking pass process when applicable.
• Perform other duties as assigned.

Skills

Project documentation

Time tracking

Invoice coding

AIA billing

Typing speed 50 wpm

Education

High School diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Oracle/JD Edwards

Procure

Tri Build

Job description

• Provide day-to-day operational support to project teams on $5M–$10M projects with 50–150 onsite employees
• Ensure accurate weekly employee time tracking, resolve timesheet discrepancies, and submit timesheets to Payroll
• Maintain and procure office supplies with Management approval
• Assist with new hire onboarding and IT hardware and permissions requests
• Maintain electronic project files
• Assist with invoice coding and approvals
• Request and track subcontracts, change orders, purchase orders, and subcontractor insurance certificates
• Prepare and submit client billings and lien releases
• Gather and submit client-specific contractual requirements and jobsite documentation
• Assist with permits and inspection scheduling
• Support development of project documentation, including daily reports, four-week look-aheads, and labor forecasts
• Compile submittal and O&M/start-up books upon Project Manager request
• Review and distribute documents and correspondence to field personnel and other key parties
• Communicate relevant project information to the project team
• Reconcile tool and rental equipment lists when applicable
• Manage the parking pass process when applicable
• Perform other duties as assigned

Requirements

• High School diploma or GED equivalent
• 2+ years of Project Administration experience for an architectural, engineering, or construction company
• College-level coursework and/or two years’ experience in construction management
• Typing speed of at least 50 words per minute
• Working knowledge of the construction industry
• Proficiency with Microsoft Word, Excel, and Outlook
• Effective verbal and written communication skills
• Detail-oriented and willing to handle multiple ongoing projects in a fast-paced environment
• Knowledge of the industry and the Company’s competitors
• Ability to multitask and perform duties outside the scope of work when necessary
• Preferred: Construction Document Technologist (CDT), Certified Construction Specifier (CCS), or Certified Construction Contract Administrator (CCCA)
• Preferred: Construction billing experience, including AIA billing/Textura
• Preferred: Experience with Oracle/JD Edwards
• Preferred: Experience with Procure and/or Tri Build
• Ability to work in a setting involving prolonged sitting and computer use
• Ability to perform repetitive wrist, hand, and finger motions
• Ability to perform light work involving objects up to 20 pounds

Core Competencies

Demonstrates strong project administration capabilities with a focus on operational support, effective communication, and attention to detail in the construction industry. Proficient in managing project documentation, time tracking, and client billing processes.

Highest-signal resume keywords

• Project Administration Experience
• Construction Industry Knowledge
• Microsoft Word Proficiency
• Effective Communication Skills
• Construction Document Technologist (CDT)

ATS Optimization Keywords

Hard Skills

• Project Documentation Management
• Time Tracking
• Invoice Coding
• AIA Billing
• Typing Speed of 50 Words Per Minute

Soft Skills

• Detail-Oriented
• Multitasking Ability
• Effective Verbal Communication
• Written Communication Skills

Certifications & Qualifications

• Certified Construction Specifier (CCS)
• Certified Construction Contract Administrator (CCCA)

Industry Keywords

• Construction Management
• Project Support
• Client Billing
• Subcontractor Management
• Change Orders

Tools & Technologies

• Microsoft Excel
• Microsoft Outlook
• Oracle/JD Edwards
• Procure
• Tri Build