Senior Construction Project Administrator

McCarthy Building Companies, Inc.; Newport Beach (CA); On-site; USD 34,000 - 44,000; Full time

Job summary

McCarthy Building Companies, Inc. is seeking a Sr. Project Administrator to support the project team in a fast-paced environment. Based at our WRD project in Torrance, the role covers office administration, accounting tasks and reporting to keep the project on track.

The position requires extensive MS Office skills, payroll processing experience, and the ability to manage multiple tasks with close attention to detail. Oracle experience is preferred.

Qualifications

• 7+ years administrative experience in the construction industry.
• 5+ years experience with certified payroll, pay applications, AP & AR.
• Excellent computer skills and proficiency with MS Office products (Word, Excel, PowerPoint, etc.) typing 50+WPM.
• Ability to work in a fast-paced office environment, multi-task, meet critical deadlines with an eye for accuracy and attention to detail.
• Ability to work with all levels of project staff and organization.
• Experience with Oracle preferred.

Responsibilities

• Answer and direct incoming calls, taking messages as necessary.
• Maintain filing system (including project directory, master file index and subcontractor index) and office supplies/equipment.
• Distribute incoming mail to project staff/division offices and package/distribute outgoing mail.
• Assist project staff with project closeout responsibilities, accounting and maintenance of cost reports, assembly of progress reports and maintenance of project management database.
• Set up vendor accounts for field office.
• Process (or assist in processing) weekly payroll.
• For prevailing wage projects: Input, monitor and track craft payroll and hours in LCP Tracker. Monitoring Subcontractor labor tracking for compliance with prevailing wage regulations.
• Assemble monthly pay requests to owner.
• Produce manpower summary reports and process new hires.
• Track and maintain subcontractor and supplier records.

Skills

Administrative experience

Payroll processing

Accounts payable / accounts receivable

MS Office proficiency

Tools

Oracle

Job description

McCarthy Building Companies, Inc. is seeking a Sr. Project Administrator to support the project team in a fast-paced environment. Based at our WRD project in Torrance, the role covers office administration, accounting tasks and reporting to keep the project on track.

The position requires extensive MS Office skills, payroll processing experience, and the ability to manage multiple tasks with close attention to detail. Oracle experience is preferred.