Project Administrator

McCarthy Building Companies, Inc.; Sacramento (CA); On-site; USD 36,000 - 45,000; Full time

Job summary

McCarthy Building Companies, Inc. is seeking a Project Administrator for our Woodland, CA site to support project teams with complex office administration, payroll-related tasks, cost reports, and documentation in a fast-paced environment.

You will collaborate with Project Management, maintain filing systems, assist in monthly pay requests, and help ensure compliance with certified payroll and prevailing wage requirements. Prior construction experience is preferred.

Qualifications

• Must have 3+ years or related experience preferably in the construction industry.
• Must be familiar with certified payroll, prevailing wage, and/or skilled and trained.
• Must have excellent computer skills and be able to demonstrate proficiency with MS Office products (Word, Excel, PowerPoint, etc.) typing 50+WPM.

Responsibilities

• Provide complex office support and accounting administration to keep projects running smoothly.
• Coordinate with Project Management and provide day-to-day direction to administrative staff.
• Assist with payroll, vendor setup, and monthly billing for the project office.
• Produce manpower summaries and progress reports from daily logs.
• Maintain filing systems, project directories, and cost procedures.

Skills

Certified payroll knowledge

MS Office proficiency

Typing 50+ WPM

Multi-tasking

Attention to detail

Effective communication

Tools

Oracle

Job description

McCarthy Building Companies, Inc. is America's premier, 100% employee-owned commercial construction company. With offices nationwide, we specialize in a wide range of project types that are as diverse and wide-ranging as the communities in which we build. Our innovative teams collaborate with clients and industry partners throughout the project life cycle, starting in the earliest stages of design, throughout construction and beyond project completion.

McCarthy’s reputation for tackling the toughest building challenges starts with our focus on developing high-performing individuals and teams. We do this through our award-winning training programs, a best-in-class Total Rewards benefits program, and a focus on equipping diverse teams of employee owners through a connected and inclusive culture aligned with our values of: Genuine. We, Not I. All In.

How do McCarthy partners define our culture?

We Live Our Core Values. We do whatever it takes to deliver on our promises with honesty and integrity.

We are Employee Owned. We are personally invested in building the things people need in our communities.

We Feel Like a Family. We value genuine connections and help each other succeed in an inclusive environment.

We are Builders. We respect the work we do and everyone who helps make it happen safely.

The Project Administrator reports to the Service Center Director and is responsible for complex office support, accounting administration and reporting necessary to keep project running smoothly. Will work closely with Project Management and take on administrative functions that require a high level of responsibility. Will work in conjunction with project team in a very fast paced environment and may provide day to day direction to other administrative staff. This role requires commute to the assigned jobsite.

This job posting is to help support McCarthy's self-perform operations at our location in Woodland, CA.

Responsibilities:

Certified Payroll:

• Review and assess certified payroll reports and labor compliance documents that are submitted onto LCPtracker and the DIR eCPR website. When there are discrepancies, reach out to contractors for clarification and resolution.
• Gather, review, and monitor certified payroll documents from internal sources and external trade partners to ensure compliance with all regulations

General Administration:

• Answer/direct incoming calls and take messages as necessary.
• Open and distribute all incoming mail to Project Staff and respective Division Offices and package/distribute outgoing mail.
• Keep Project Directory, Master File Index, and Subcontractor Index updated and current.
• Maintain filing system (Job site requirements and distribution of Division Office copies)
• Maintain office supplies/equipment, ordering and scheduling maintenance as necessary.
• Assist Staff in project closeout responsibilities, including archiving of files.
• Become familiar with and utilize Field and Job Cost Procedures
• Maintain job site filing
• Schedule office equipment maintenance as necessary.
• Maintain office supplies

Accounting Administration:

• Assist Project staff with accounting and maintenance of cost reports.
• Set up vendor accounts for the Field Office as required.
• Process (or assist in processing) weekly payroll.
• Assemble Monthly Pay Requests to Owner.
• Process monthly billing from Subcontractors.
• Assist Project staff with maintaining Project Management Database.

Reporting:

• Produce manpower summary reports (from daily logs furnished by Superintendent).
• Assist staff in assembling Progress Reports to the Owner.
• Process new hire trade employees according to Policies and Procedure manual.
• Track and maintain subcontractor and supplier records/requirements.
• Assist staff in maintaining the Project Management Database.

Qualifications:

• Must have 3+ years or related experience preferably in the construction industry.
• Must be familiar with certified payroll, prevailing wage, and/or skilled and trained
• Must have excellent computer skills and be able to demonstrate proficiency with MS Office products (Word, Excel, PowerPoint, etc.) typing 50+WPM.
• Must be able to work in a fast-paced office environment, able to multi task, meet critical deadlines with eye for accuracy and attention to details.
• Ability to work with all levels of project staff and organization
• Previous Construction experience preferred
• Experience with Oracle a plus

McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status.

For Sacramento, California locations only, the hourly rate for this position is: $26.00 to 33.00. This does not include possible bonus and other benefits which can impact total compensation. Compensation offered may vary based on work location, experience, qualifications, specialty, training, and market and business considerations, among other factors.