Project Administrator - Construction

McCarthy Building Companies, Inc.; Los Angeles (CA); Sur place; USD 34 000 - 44 000; Plein temps

Résumé du poste

McCarthy Building Companies, Inc. in Torrance, CA seeks a Sr. Project Administrator to provide office support, accounting admin and reporting for a fast-paced project team.

You will handle payroll processing, vendor set-up, cost reports and progress tracking, with experience in certified payroll and AP/AR essential. Strong MS Office skills and Oracle experience preferred; salary $25.00–$32.00 per hour.

Qualifications

• 7+ years administrative experience in the construction industry.
• 5+ years experience with certified payroll, pay applications, AP & AR
• Excellent computer skills and proficiency with MS Office products (Word, Excel, PowerPoint, etc.) typing 50+WPM
• Ability to work in a fast-paced office environment, multi-task, meet critical deadlines with an eye for accuracy and attention to detail
• Ability to work with all levels of project staff and organization
• Experience with Oracle preferred

Responsabilités

• Answer and direct incoming calls, taking messages as necessary
• Maintain filing system and office supplies/equipment
• Distribute incoming mail and package outgoing mail
• Assist project staff with closeout responsibilities, accounting and cost reports
• Set up vendor accounts for field office
• Process weekly payroll
• For prevailing wage projects: input and monitor payroll in LCP Tracker
• Assemble monthly pay requests to owner
• Produce manpower summary reports and process new hires
• Track and maintain subcontractor and supplier records

Connaissances

Administrative experience

Payroll management

Attention to detail

Fast-paced environment

Communication with project staff

Outils

MS Office

Word

Excel

PowerPoint

Description du poste

McCarthy Building Companies, Inc. is America's premier, 100% employee-owned commercial construction company. With offices nationwide, we specialize in a wide range of project types that are as diverse and wide-ranging as the communities in which we build. Our innovative teams collaborate with clients and industry partners throughout the project life cycle, starting in the earliest stages of design, throughout construction and beyond project completion.

McCarthy’s reputation for tackling the toughest building challenges starts with our focus on developing high-performing individuals and teams. We do this through our award-winning training programs, a best-in-class Total Rewards benefits program, and a focus on equipping diverse teams of employee owners through a connected and inclusive culture aligned with our values of: Genuine. We, Not I. All In.

How do McCarthy partners define our culture?

We Live Our Core Values. We do whatever it takes to deliver on our promises with honesty and integrity.

We are Employee Owned. We are personally invested in building the things people need in our communities.

We Feel Like a Family. We value genuine connections and help each other succeed in an inclusive environment.

We are Builders. We respect the work we do and everyone who helps make it happen safely.

Position Summary

The Sr. Project Administrator reports to the Project Manager and is responsible for office support, accounting administration and reporting necessary to keep project running smoothly. Will work in conjunction with Project team in a very fast paced environment. This role will be based at our WRD project in Torrance.

Responsibilities

• Answer and direct incoming calls, taking messages as necessary
• Maintain filing system (including project directory, master file index and subcontractor index) and office supplies/equipment
• Distribute incoming mail to project staff/division offices and package/distribute outgoing mail
• Assist project staff with project closeout responsibilities, accounting and maintenance of cost reports, assembly of progress reports and maintenance of project management database
• Set up vendor accounts for field office
• Process (or assist in processing) weekly payroll
• For prevailing wage projects: Input, monitor and track craft payroll and hours in LCP Tracker. Monitoring Subcontractor labor tracking for compliance with prevailing wage regulations.
• Assemble monthly pay requests to owner.
• Produce manpower summary reports and process new hires
• Track and maintain subcontractor and supplier records

Qualifications

• 7+ years administrative experience in the construction industry
• 5+ years experience with certified payroll, pay applications, AP & AR
• Excellent computer skills and proficiency with MS Office products (Word, Excel, PowerPoint, etc.) typing 50+WPM
• Ability to work in a fast-paced office environment, multi-task, meet critical deadlines with an eye for accuracy and attention to detail
• Ability to work with all levels of project staff and organization
• Experience with Oracle preferred

McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status.

Salary depends on experience. Range is $25.00 - 32.00 per hour.