Senior Conference & Hospitality Lead (Onsite)

Troutman Pepper Locke LLP; Washington (District of Columbia); On-site; USD 75,000 - 95,000; Full time

Job summary

Troutman Pepper Locke LLP is seeking a Senior Conference Services Coordinator to deliver high-level conference, meeting, and hospitality services for attorneys, clients, and staff. The role ensures seamless, professional experiences, from room readiness to on-site support and vendor coordination.

The position emphasizes collaboration with internal teams and external vendors, requiring exceptional organization, multitasking, and a client-service mindset.

Qualifications

• Associate degree or equivalent experience required.
• Minimum 5 years in conference services or related client-service environment.
• Experience in a law firm or professional services organization is preferred.
• Excellent communication and organizational skills.

Responsibilities

• Coordinate conference and meeting services with Reception, Facilities, and IT to prep rooms and restore after events.
• Manage meeting logistics including room setup, catering, vendor communication, and on-site support.
• Maintain and stock conference rooms, visitor offices, pantries, and break areas; monitor inventory.
• Coordinate catering orders, liaise with vendors, and process invoices and checks.
• Support employee engagement and morale initiatives with the Regional Office Administrator.
• Collaborate on office events, hospitality initiatives, and community programs.

Skills

Highly organized

Detail oriented

Multitasking

Professional service mindset

Excellent communication

Team collaboration

Education

Associate degree

Tools

MS Office

EMS

Chrome River

Scheduling software

Job description

Troutman Pepper Locke LLP is seeking a Senior Conference Services Coordinator to deliver high-level conference, meeting, and hospitality services for attorneys, clients, and staff. The role ensures seamless, professional experiences, from room readiness to on-site support and vendor coordination.

The position emphasizes collaboration with internal teams and external vendors, requiring exceptional organization, multitasking, and a client-service mindset.