Senior Clinical Trials Budget Lead

Medical College of Wisconsin; Milwaukee (WI); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Health coverage

403B retirement package

Competitive vacation & holidays

Tuition reimbursement

Paid parental leave

EFAP

Pet insurance

Onsite fitness facility

Discounted rates

Job summary

Medical College of Wisconsin is seeking a Clinical Trials Budget Specialist III to develop high-complexity trial budgets and support the Clinical Research Operations Quality Program. You will collaborate with study teams, review protocols, maintain reimbursement integrity in CTMS, and lead budget negotiations with sponsors and sites.

The role requires strong communication, Excel proficiency, and extensive trial budgeting experience within a regulated environment.

Qualifications

• Extensive knowledge of clinical trials, including budget development and financial management required.
• Budget negotiation experience is required.
• Knowledge of research billing compliance, coverage analysis, institutional and departmental policies and procedures required.
• Data utilization, complex problem solving, critical thinking, resource management, and project management skills are necessary.
• Experience with OnCore CTMS and Microsoft Excel are required.
• Excellent oral and written communication skills are essential.

Responsibilities

• Oversee clinical trial budget development, including review of protocols and relevant documents to ensure that appropriate costs and allocation of institutional resources are fully captured in the budget.
• Lead study teams in coordination with departments, investigators, research staff, supporting administration, and sponsors/funding agencies to ensure complete, comprehensive, accurate and timely budgets.
• Lead correspondence and meetings with stakeholders to facilitate ongoing budget discussions. This will include documenting progress and providing updates to affected parties.
• Ensure research rate schedules are current and appropriately applied to study budgets.
• Facilitate budget negotiations with sponsors, academic sites, and other extramural funding sources to reach an agreement on budget and payment terms.
• Responsible for entering and maintaining the budget and other financial information into OnCore Clinical Trial Management System (CTMS) to maintain proper reimbursement and revenue integrity.
• Perform pre-award quality assurance to verify completion of required elements prior to Medicare Coverage Analysis.
• Lead the development and dissemination of clinical research education opportunities as needed in accordance with federal regulations, institutional policies, and specific protocol requirements.
• Lead the development of departmental policies, procedures, and resources to support clinical trial financials workflows.
• Provide excellent customer service while maintaining accurate results in a fast-paced, deadline-driven team environment.
• Engage in special projects and ad hoc duties as a member of the administrative team.
• Other duties as assigned.

Skills

Clinical Trials

Budget Negotiation

Billing Compliance

Data Analysis

OnCore CTMS

Excel

Communication

Education

Bachelor's degree

Tools

OnCore CTMS

Microsoft Excel

Job description

Medical College of Wisconsin is seeking a Clinical Trials Budget Specialist III to develop high-complexity trial budgets and support the Clinical Research Operations Quality Program. You will collaborate with study teams, review protocols, maintain reimbursement integrity in CTMS, and lead budget negotiations with sponsors and sites.

The role requires strong communication, Excel proficiency, and extensive trial budgeting experience within a regulated environment.