Senior Clinical Secretary-Procedures - Radiology Support Services

Dartmouth Health; Lebanon (NH); On-site; USD 39,000 - 60,000; Full time

Job summary

Dartmouth Health is seeking an administrator to manage scheduling and related clerical duties in a hospital setting. The role involves coordinating same-day inpatient procedures, lab testing, physician appointments, and transfers, with attention to insurance pre-certifications and daily scheduling needs.

The position requires an associate degree with 1 year of hospital experience, strong medical terminology knowledge, and excellent communication skills.

Qualifications

• Associates degree with 1 year of experience in a fast-paced hospital setting or equivalent.
• Familiarity with word processing techniques and medical terminology.
• Must be detail oriented and able to organize, prioritize and multitask.
• Excellent communication and interpersonal skills.

Responsibilities

• Schedules patients for same-day inpatient procedures.
• Schedules patients for laboratory testing, ancillaries, physician appointments, ICD and pacemaker appointments, and outreach.
• Notifies patients of appointments, labs, testing, procedures and preparation.
• Notifies physicians, technicians, and nurses of special needs and situations.
• Coordinates inpatient transfers and admissions.
• May input and edit the master schedule.
• Obtains and documents authorizations and pre-certifications prior to procedures and notifies changes in patient insurance.
• Coordinates daily procedure and weekly schedules.
• Delivers day sheets, schedules, and procedures folders to physicians, nurses, labs and the same-day department.
• Obtains films, reports, and patient histories for procedures, testing, and appointments.
• Processes, uploads, and files reports.
• Notifies physicians of meetings, conferences, and patient procedure dates.
• Maintains logs, codes NNE reports, and runs monthly reports.
• Maintains an adequate stock of supplies, brochures, and forms.
• Monitors and keeps rotaries updated.
• Performs other duties as required or assigned.

Skills

Associates degree

1 year experience

Medical terminology

Detail oriented

Organization

Communication skills

Education

Associates degree

Job description

Overview

Schedules procedures and appointments using knowledge of information received from a variety of sources. Schedules patients for same-day inpatient procedures, and orders appropriate blood work. Schedules patients for lab testing, ancillaries, physician appointments, ICD and pacemaker appointments. Coordinates inpatient transfers and admissions. May input and edit master schedule.

Responsibilities

1. Schedules patients for same-day inpatient procedures.
2. Schedules patients for laboratory testing, ancillaries, physician appointments, ICD and pacemaker appointments, and outreach.
3. Notifies patients of appointments, labs, testing, procedures and preparation.
4. Notifies physicians, technicians, and nurses of special needs and situations of patients.
5. Coordinates inpatient transfers and admissions.
6. May input and edit the master schedule.
7. Obtains and documents authorizations and pre-certifications prior to lab testing, physician appointments for outpatient and same-day procedures while notifying Clinic Administration concerning changes in patient insurance prior to the appointment or procedure day.
8. Coordinates daily procedure and weekly schedules.
9. Delivers day sheets, schedules, and procedures folders to physicians, nurses, labs and the same-day department. Processes laboratory day sheets from previous day.
10. Obtains films, reports, and patient histories for procedures, testing, and physician appointments.
11. Processes, uploads, and files reports.
12. Notifies physicians of meetings, conferences, and patient procedure dates.
13. Maintains logs, codes NNE reports, and runs monthly reports.
14. Maintains an adequate stock of supplies, brochures, and forms.
15. Monitors and keeps rotaries updated.
16. Performs other duties as required or assigned.

Qualifications

• Associates degree with 1 year of experience working in a fast-paced hospital setting, or the equivalent in education and experience required.
• Familiarity with word processing techniques and medical terminology required.
• Must be detail oriented and possess the ability to organize, prioritize, and perform multiple tasks simultaneously.
• Excellent communication and interpersonal skills required.

Required Licensure/Certifications

- None

• Area of Interest: Secretarial/Clerical/Administrative
• Pay Range: $18.73/Hr. - $29.04/Hr.
• FTE/Hours per pay period: 1.00 - 1.00 - 40 hrs/week
• Shift: Day
• Job ID: 41850

Dartmouth Health offers a total compensation package that includes a comprehensive selection of benefits. Our Core Benefits include medical, dental, vision and life insurance, short and long term disability, paid time off, and retirement plans. Click here for information on these benefits and more: Benefits | DHMC and Clinics Careers

Dartmouth Health is an Equal Opportunity and Affiniative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy-related conditions), sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, marital status, veteran or military status, or any other status protected by applicable federal, state, or local law.

Dartmouth Health provides reasonable accommodations to qualified individuals with disabilities and to applicants and employees with sincerely held religious beliefs in accordance with applicable law. Applicants who require an accommodation during the application or interview process may contact [e-mail] for assistance.