Senior Clinical Secretary - Procedures

Dartmouth Health; Nashua (NH); On-site; USD 26,000 - 40,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Retirement plans

Paid time off

Job summary

Dartmouth Health is seeking an Administrative Scheduler in Nashua, NH to coordinate procedures, labs, and physician appointments. You will input and edit the master schedule, notify patients and staff of upcoming tests, and help ensure smooth daily operations.

Responsibilities include coordinating transfers, obtaining pre-certifications, generating day sheets, and maintaining accurate logs. Must have an associate degree with hospital experience and strong communication skills.

Qualifications

• Associates degree with 1 year of experience in a fast-paced hospital setting.
• Familiarity with word processing techniques and medical terminology.
• Must be detail oriented and possess the ability to organize, prioritize, and perform multiple tasks simultaneously.
• Excellent communication and interpersonal skills.

Responsibilities

• Schedule patients for same-day inpatient procedures and related appointments.
• Coordinate inpatient transfers and admissions.
• Notify patients and physicians of appointments and special needs.
• Input and edit the master schedule.
• Maintain and process daily procedure and weekly schedules.
• Notify physicians, technicians, and nurses of special needs and situations of patients.
• Process, upload, and file reports.
• Maintain logs and monthly reports.
• Monitor supplies and forms.

Skills

Detail oriented

Excellent communication

Organizational skills

Education

Associate degree

Tools

Word processing

Job description

Overview

Schedules procedures and appointments using knowledge of information received from a variety of sources. Schedules patients for same-day inpatient procedures, and orders appropriate blood work. Schedules patients for lab testing, ancillaries, physician appointments, ICD and pacemaker appointments. Coordinates inpatient transfers and admissions. May input and edit master schedule.

Responsibilities

1. Schedules patients for same-day inpatient procedures.
2. Schedules patients for laboratory testing, ancillaries, physician appointments, ICD and pacemaker appointments, and outreach.
3. Notifies patients of appointments, labs, testing, procedures and preparation.
4. Notifies physicians, technicians, and nurses of special needs and situations of patients.
5. Coordinates inpatient transfers and admissions.
6. May input and edit the master schedule.
7. Obtains and documents authorizations and pre-certifications prior to lab testing, physician appointments for outpatient and same-day procedures while notifying Clinic Administration concerning changes in patient insurance prior to the appointment or procedure day.
8. Coordinates daily procedure and weekly schedules.
9. Delivers day sheets, schedules, and procedures folders to physicians, nurses, labs and the same-day department. Processes laboratory day sheets from previous day.
10. Obtains films, reports, and patient histories for procedures, testing, and physician appointments.
11. Processes, uploads, and files reports.
12. Notifies physicians of meetings, conferences, and patient procedure dates.
13. Maintains logs, codes NNE reports, and runs monthly reports.
14. Maintains an adequate stock of supplies, brochures, and forms.
15. Monitors and keeps rotaries updated.
16. Performs other duties as required or assigned.

Qualifications

• Associates degree with 1 year of experience working in a fast-paced hospital setting, or the equivalent in education and experience required.
• Familiarity with word processing techniques and medical terminology required.
• Must be detail oriented and possess the ability to organize, prioritize, and perform multiple tasks simultaneously.
• Excellent communication and interpersonal skills required.

Required Licensure/Certifications

- None

Area of Interest

• Secretarial/Clerical/Administrative

Pay Range

• $18.73/Hr. - $29.04/Hr.

FTE/Hours per pay period

• 1.00 - 1.00 - 40 hrs/week

Shift

• Day

Job ID

• 41545

Dartmouth Health offers a total compensation package that includes a comprehensive selection of benefits. Our Core Benefits include medical, dental, vision and life insurance, short and long term disability, paid time off, and retirement plans. Click here for information on these benefits and more: Benefits | DHMC and Clinics Careers

Dartmouth Health is an Equal Opportunity and Affimative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy-related conditions), sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, marital status, veteran or military status, or any other status protected by applicable federal, state, or local law.

Dartmouth Health provides reasonable accommodations to qualified individuals with disabilities and to applicants and employees with sincerely held religious beliefs in accordance with applicable law. Applicants who require an accommodation during the application or interview process may contact [e-mail] for assistance.