Senior Client Billing Specialist

Holland & Knight LLP; Tampa (FL); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Dental plan

Vision plan

401(k) plan

Paid time off

Paid holidays

Life insurance

Disability insurance

Job summary

Holland & Knight LLP in Tampa or Dallas seeks a Senior Client Billing Specialist to oversee all billing functions for assigned client accounts, generate invoices, and manage ebilling processes in line with client guidelines.

You will collaborate with Collections and Ebilling teams, ensure accuracy of pre-bills, and support transitions from paper to electronic billing, requiring 5+ years in billing in a law firm setting.

Qualifications

• 5+ years of progressive experience as a Biller/Ebiller in a law firm preferred.
• Strong technical skills with Windows, Word, Excel and Outlook.
• Ability to prioritize multiple tasks and meet deadlines.
• Excellent written and verbal communication.

Responsibilities

• Process client bills via Aderant software.
• Ebill client bills per guidelines and upload LEDES files if needed.
• Research questions on client accounts and practice groups.
• Review and edit pre-bills on attorney/secretary requests.
• Handle a high volume of complex bills with accuracy.

Skills

Billing software

Time management

Attention to detail

Communication skills

MS Office proficiency

Analytical skills

Team collaboration

Pressure under deadlines

Education

Bachelor’s degree

Tools

Aderant

Elite

eBillingHub

BillBlast

Job description

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

This position can be based in our global operations center in Tampa, FL, or at the Firm's Dallas office.

Description

The Senior Client Billing Specialist will be responsible for all billing functions for assigned client accounts and/or specialized practice groups to include invoice generation for assigned accounts/attorneys, ebilling of assigned accounts via various electronic billing systems as applicable per client driven guidelines. Responsible for any ebilled invoices through the billing process until they have been successfully approved for payment and will collaborate with the Collections team for all collection activity pertaining to their assigned accounts. Works with the Timekeeper Matter Maintenance team on new client implementations and setups to ensure that all matters are aligned per outside counsel guidelines and/or engagement letter. Individual will be assigned to and will be responsible for managing their assigned clients and/or practice groups with expertise.

Key Responsibilities Include

• Process client bills via Aderant software.
• Ebill assigned client bills as required by client drive outside counsel guidelines and/or engagement letters. Process invoices through eBillingHub and, if necessary, upload LEDES files on ebilling vendor site.
• Research and answer questions pertaining to assigned client accounts and/or practice group assignments.
• Review and edit pre-bills in response to attorney and secretary requests.
• Handle and process a high volume of complex bills.
• Review and verify accuracy of billing and supporting documentation as required.
• Own the full scope of electronic billing for assigned clients, beginning with a finalized invoice and ending with a successful approval for payment, processing appeals as needed on short paid invoices.
• Prepare ad hoc reports for attorneys as needed.
• Collaborate with Ebilling Solutions Specialist on client assignments moving from paper billing to electronic billing.
• Manage accounts of a highly specialized, advanced, or sensitive nature.
• Build rapport with billing attorneys as well as client contacts to establish and maintain solid client relationships.
• Perform special projects and additional duties as assigned

Qualifications

• 5+ years of progressive experience as a Biller/Ebiller, preferably in a law firm environment.
• Strong technical skills. Proficiency with Windows-based software and Microsoft Word, Excel and Outlook is required.
• Ability to prioritize and manage multiple tasks in order to meet critical deadlines.
• Position requires the ability to work well under pressure to meet strict deadlines.
• Flexibility for overtime is required.
• Strong attention to detail.
• Excellent interpersonal skills with the ability to work well under pressure.
• Excellent written and verbal communication skills.
• Self-starter with ability to successfully adapt to changing priorities and work demands.
• Ability to multi-task, organize workflow and use time efficiently.
• Exceptional analytical skills.
• Ability to anticipate work needs.
• General understanding of a revenue cycle, including an understanding of accounts payable, the processes involved and related applications (i.e. Chrome River).
• Must be proactive in identifying issues and proposing solutions.
• Ability to work in a team environment.
• Experience with Aderant, Elite, eBillingHub or BillBlast software preferred.
• Bachelor’s degree required, but may be substituted for relevant legal work experience.

Benefits:

Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.

Below are the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.

Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact [e-mail].

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.