Senior Business Ops Manager-Austin, TX 78758

KeyStaff Inc.; Texas; On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Equal opportunity employer

Job summary

KeyStaff, Inc. in Austin, TX is seeking a Senior Business Operations Manager to oversee HR, payroll, financial administration, and day-to-day operations. You will drive process improvements, ensure compliance, and provide strategic operational leadership across multiple functions.

The role requires strong analytical, detail-oriented, and autonomous handling of complex responsibilities, with the ability to partner with leadership and execute initiatives from start to finish.

Qualifications

• Bachelor's degree preferred; equivalent professional experience considered.
• Significant experience in business operations, office management, finance and administration.
• Payroll experience required, including reviewing data and ensuring accuracy.
• Knowledge of HR administration, employment practices, and personnel management.

Responsibilities

• Oversee daily business operations and ensure processes are efficient and accurate.
• Develop and improve internal procedures, workflows, and controls.
• Analyze processes, identify inefficiencies, and propose practical solutions.
• Coordinate priorities, manage deadlines, and resolve complex operational issues.
• Prepare reports and provide actionable insights to leadership.
• Maintain documentation and confidential business information.
• Support HR processes including onboarding, offboarding, policy administration.
• Assist with benefits administration and employee-related processes as needed.
• Oversee payroll processing accuracy, timekeeping, and records.

Skills

Payroll experience

HR administration

Operations management

Financial administration

Analytical thinking

Problem solving

Attention to detail

Communication skills

Autonomy

Education

Bachelor's degree in business/finance/HR or related field

Equivalent professional experience

Tools

Microsoft Excel

Job description

Senior Business Operations ManagerLocation: Austin, TX 78758Salary: $100,000+ annually, depending on experience (DOE)Position OverviewWe are seeking a highly experienced, analytical, and detail-oriented Senior Business Operations Manager to oversee and coordinate critical business functions, including human resources, payroll, financial administration, and day-to-day operations.This position requires an exceptionally capable professional who can think strategically while remaining hands-on with the details. The ideal candidate possesses strong business acumen, advanced problem-solving skills, and the ability to manage complex responsibilities with accuracy, discretion, and minimal supervision.The successful candidate will serve as a trusted operational resource for leadership, helping ensure that payroll, HR processes, financial records, and administrative systems run efficiently and accurately. This role is best suited for a proactive, intellectually curious professional who anticipates problems, identifies opportunities for improvement, and takes ownership of responsibilities from beginning to end.Key ResponsibilitiesBusiness Operations & AdministrationOversee daily business operations and ensure administrative processes are efficient, accurate, and consistently executed.Develop, implement, and improve internal procedures, workflows, and operational controls.Analyze business processes, identify inefficiencies, and recommend practical solutions.Coordinate multiple priorities, manage deadlines, and independently resolve complex operational issues.Prepare reports, analyze operational data, and provide actionable information to leadership.Maintain accurate documentation, records, and confidential business information.Human ResourcesSupport and oversee HR processes, including employee records, onboarding, offboarding, policy administration, and personnel documentation.Assist with employee relations matters, HR compliance, and the consistent application of company policies.Maintain compliance with applicable employment laws and internal procedures.Coordinate benefits administration and other employee-related processes as needed.Payroll & Financial AdministrationOversee or coordinate payroll processing, ensuring employee compensation, deductions, timekeeping, and payroll records are accurate and completed on schedule.Review payroll data, investigate discrepancies, and resolve issues promptly.Reconcile records and verify the accuracy of financial and administrative information.Support budgeting, expense tracking, financial reporting, and accounts payable or receivable as needed.Maintain appropriate internal controls and protect sensitive financial and employee information.Leadership & Cross-Functional SupportPartner with company leadership to support business planning, operational decisions, and process improvements.Exercise sound independent judgment when addressing sensitive or complex business matters.Communicate effectively across departments and ensure critical tasks are completed accurately and on time.Take ownership of projects and responsibilities while maintaining a high standard of professionalism and accountability.QualificationsBachelor's degree in business administration, Finance, Human Resources, Accounting, or a related field preferred; equivalent professional experience will be considered.Significant experience in business operations, office management, finance and administration, or a comparable leadership role.Demonstrated payroll experience is required, including reviewing payroll data, identifying discrepancies, and ensuring timely and accurate processing.Working knowledge of HR administration, employment practices, and personnel management.Strong analytical and critical-thinking skills, with the ability to evaluate information, recognize inconsistencies, and make sound decisions.Exceptional attention to detail, organization, and follow-through.Advanced proficiency with Microsoft Excel and business software systems.Ability to handle confidential information with discretion and professionalism.Excellent written and verbal communication skills.Proven ability to manage competing priorities, work independently, and meet strict deadlines.A track record of improving processes, solving problems, and taking initiative without requiring constant direction.Ideal CandidateThe ideal candidate is a highly capable, resourceful professional who combines strategic thinking with hands-on execution. They are comfortable working with numbers, interpreting policies, managing sensitive employee information, and identifying issues before they become larger problems.They are naturally diligent, intellectually curious, and exceptionally organized. They ask thoughtful questions, challenge inefficient processes constructively, and take pride in producing accurate, reliable work.This individual must be comfortable operating with a high degree of autonomy, exercising sound judgment, and serving as a dependable partner to company leadership.CompensationCompetitive annual salary of $100,000+, depending on experience, with the opportunity to be considered based on the depth of relevant experience, technical capabilities, and overall qualifications.KeyStaff, Inc. is an Equal Opportunity Employer, KeyStaff, Inc. provides equal employment opportunities without regards to race, color, religion, gender, national origin, age and disability unrelated to an individual’s ability to perform adequately, sexual orientation, marital status, or any other characteristic protected by law.#INDHM