Senior Brokerage & Capital Markets Coordinator

HPI Real Estate Services and Investments; Austin (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health, dental and vision insurance

401k with safe harbor company match

PTO and paid company holidays

Paid life insurance

Maternal/Paternal leave

Job summary

HPI Real Estate Services and Investments in Texas is seeking a Brokerage Coordinator to support our office landlord team and investment efforts. You will manage listings, coordinate tours, prepare proposals, track commissions, and assist the Partner with due diligence and closings.

The role requires 5+ years administrative experience, CRE familiarity, and strong Excel/CRM skills. Bachelor’s degree preferred and experience with CoStar, LoopNet, DocuSign, Power BI is preferred.

Qualifications

• 5+ years of administrative or coordinator experience required; commercial real estate experience preferred.
• Familiarity with large language models (Claude, ChatGPT, etc.) to streamline workflows.
• Bachelor's degree preferred.
• Ability to multitask and prioritize tasks.
• Detail-oriented.
• Ability to work independently and collaboratively.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and third-party CRM, commercial real estate software.
• Familiarity with CoStar, LoopNet, Affinity, Power BI, and DocuSign preferred.
• Professional discretion and ability to keep information confidential.
• Proactive and solution-oriented; anticipate needs before they arise.
• Strong organizational and time management skills.

Responsibilities

• Update the weekly meeting sheet and schedule meetings.
• Plan and coordinate team, client, and broker events, and maintain related contact and event lists.
• Coordinate travel arrangements when necessary.
• Prepare commission invoices, track commissions, and prepare broker split commission sheets.
• Proofread and track listing agreements and outside broker commission agreements and register procuring brokers.
• Maintain the deal tracking sheet for CoStar and ABJ submissions.
• Maintain lease and sale comps database.
• Prepare expense reports and track team expenses against budget.
• Manage notary requirements and DocuSign execution.
• Update lease expirations and economics within internal stacking.
• Draft landlord proposals and counters, track proposals, and prepare net effective rent comparisons for ownership review.
• Keep listings current on CoStar, LoopNet, Crexi, and the HPI website, including rates and space details.
• Produce flyers, brochures, floor plans, stacking plans, and email blasts in coordination with the marketing team.
• Prepare weekly or monthly leasing reports for ownership covering tours, proposals, pipeline, and market activity.
• Coordinate property signage and building marketing materials.
• Manage company software licenses and subscriptions as required.
• Support operations when they are short-staffed or holding events outside the office.

Skills

LLM proficiency

Multitasking

Detail orientation

Verbal and written communication

Independent and collaborative work

Proactive problem solving

Education

Bachelor's degree

Tools

CoStar

LoopNet

Affinity

Power BI

DocuSign

CRM

Microsoft Office

Job description

HPI Real Estate Services and Investments in Texas is seeking a Brokerage Coordinator to support our office landlord team and investment efforts. You will manage listings, coordinate tours, prepare proposals, track commissions, and assist the Partner with due diligence and closings.

The role requires 5+ years administrative experience, CRE familiarity, and strong Excel/CRM skills. Bachelor’s degree preferred and experience with CoStar, LoopNet, DocuSign, Power BI is preferred.