Senior Board Support & Administrative Specialist

Associa; Honolulu (HI); On-site; USD 25,000 - 34,000; Full time

Job summary

Associa in Honolulu, Hawaii is seeking an administrative professional to manage board correspondence, packet preparation, and budget support for homeowner associations. You will handle monthly financials, notices, proxy tracking, and attend annual meetings to tally votes and maintain rosters.

The role emphasizes organization, communication, and timely delivery of documents, with opportunities to interact with Community Association Managers, Board members, homeowners, and vendors.

Qualifications

• High school diploma or GED required.
• 0–3 years of administrative, office, customer-service, property-management, or related experience.
• Proficient in Microsoft Office (Outlook, Word, Excel).
• Capable of learning new software and proprietary systems quickly.
• Strong written, verbal, and interpersonal communication; detail-oriented and organized.

Responsibilities

• Send emails, prepare and distribute board packets, and organize association correspondence.
• Prepare and distribute Board meeting packets, conduct quorum calls, and maintain related documents.
• Retrieve and organize monthly financial statements, upload to the community portal, and distribute by mail or email.
• Assemble association budgets and prepare for distribution to homeowners.
• Prepare annual meeting materials, including notices and proxy tracking; attend meetings for voter tallies.

Skills

Administrative experience

Customer service

Organization skills

Communication skills

Time-management

Teamwork

Self-motivation

Vehicle ownership

Education

High school diploma or GED

Tools

Microsoft Office

Outlook

Word

Excel

Job description

Associa in Honolulu, Hawaii is seeking an administrative professional to manage board correspondence, packet preparation, and budget support for homeowner associations. You will handle monthly financials, notices, proxy tracking, and attend annual meetings to tally votes and maintain rosters.

The role emphasizes organization, communication, and timely delivery of documents, with opportunities to interact with Community Association Managers, Board members, homeowners, and vendors.