Senior Billing Specialist

Paul, Weiss, Rifkind, Wharton & Garrison LLP; New York (NY); Hybrid; USD 80,000 - 103,000; Full time

Job summary

Paul, Weiss, Rifkind, Wharton & Garrison LLP in New York seeks a Senior Billing Specialist to prepare client bills following guidelines and partner instructions. You will review time and disbursement records, ensure compliance, and collaborate with attorneys and clients.

This hybrid in-office role requires attention to detail, strong Excel skills, and the ability to manage multiple deadlines. Experience with Aderant is preferred, and confidentiality is essential.

Qualifications

• Minimum of 5 years of legal billing experience.
• Aderant experience preferred.
• Proficient in Excel and billing terminology.

Responsibilities

• Monitor unbilled inventory for assigned clients and ensure invoices are prepared promptly.
• Generate billing reports and analysis.
• Review client guidelines and rate arrangements and ensure invoices are compliant.
• Prepare monthly and transactional bills and reports for billing attorney review, incorporate edits and revisions, prepare final invoices, obtain approving signature, post bills and maintain billing files.
• Process transfers, write-offs and adjustments.
• Work closely with partners, legal and support staff to resolve any issues in a timely manner and ensure bills are accurate and complete.
• Work with E-Billing Specialists to ensure successful transmission of invoices.
• Accurately, timely and comprehensively report to management on status of assigned objectives and responsibilities.
• Assist with special projects as needed.

Skills

Excel

Attention to detail

Team collaboration

Effective communication

Confidentiality

Prioritization

Education

Bachelor's degree

Tools

Aderant

Job description

Description - External

The Senior Billing Specialist will prepare bills in accordance with client guidelines and partner instructions. They will review time and disbursement records and address compliance issues, collaborate with attorneys, clients and colleagues, and address requests and special projects.

Responsibilities

• Monitor unbilled inventory for assigned clients and ensure invoices are prepared and finalized promptly.
• Generate billing reports and analysis.
• Review client guidelines and rate arrangements and ensure invoices are compliant.
• Prepare monthly and transactional bills and reports for billing attorney review, incorporate edits and revisions, prepare final invoices, obtain approving signature, post bills and maintain billing files.
• Process transfers, write-offs and adjustments.
• Work closely with partners, legal and support staff to resolve any issues in a timely manner and ensure bills are accurate and complete.
• Work with E-Billing Specialists to ensure successful transmission of invoices.
• Accurately, timely and comprehensively report to management on status of assigned objectives and responsibilities.
• Assist with special projects as needed.

Requirements

• Bachelor’s Degree or 7 + years at a large law firm with relevant billing experience.
• Minimum of 5 years of legal billing experience; Aderant experience preferred.
• Proficiency in Excel.
• Organized and attentive to details.
• Ability to work effectively both independently and within a team environment.
• Ability to adapt to changing priorities and work demands.
• Willing to work overtime as needed to meet deadlines and manage workload.
• Proficient in communicating effectively with attorneys, administrative assistants and clients.
• Maintain strict confidentiality of all clients, matters and timekeeper information.
• Must have a desire and dedication to work.

Schedule

This is a hybrid role which requires in-office attendance with the schedule set forth by the department.

Salary

$80,000 - $103,000. Paul, Weiss offers competitive compensation and benefits packages. The firm considers a number of factors when determining compensation, including, but not limited to, education, years of experience, levels of experience, competency levels and other relevant skills and qualifications.

DISCLAIMER STATEMENT

The preceding job description has been designed to indicate the general nature and level of the work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualification required of employees assigned to this job.

Organization

Paul, Weiss, Rifkind, Wharton & Garrison LLP

Work Locations

1285 Avenue of Americas, New York, NY 10019-6064

Job Posting

Oct 8, 2026, 5:52:43 PM