Senior Audit Clerk

CSEA Local 1000; City of Albany (NY); On-site; USD 43,439 - 53,092; Full time

Job summary

CSEA Local 1000 is seeking a Senior Audit Clerk in Albany, NY. This position involves managing invoices, payment processes, and supplier relations under finance department supervision. Candidates must have a high school diploma and ideally some experience in bookkeeping or accounts payable, along with proficiency in Excel.

Qualifications

• Two years of experience in bookkeeping or accounts payable.
• An acceptable combination of education, training, and experience as determined by CSEA.

Responsibilities

• Prepares invoices and travel vouchers for payment; reviews for accuracy.
• Maintains supplier master file and processes purchase orders.
• Assists internal and outside auditors as necessary.

Skills

Proficiency in Excel

Knowledge of accounting software

Education

High School graduation

Job description

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CSEA is looking to fill a Senior Audit Clerk position in their Finance Department. Starting Salary is $48,266 annually.

JOB SUMMARY:

Under the direct supervision of the Assistant Director of Finance or the Assistant Director of Finance,Purchasing and Production Services, the Senior Audit Clerk performs financial duties relating to theprocessing and payment of goods and services.

ESSENTIAL FUNCTIONS:

Prepares invoices of CSEA suppliers and travel vouchers of the Officers, Board, Members and Staff forpayment; reviews for accuracy; verifies the service performed and reviews underlying purchase orderdocumentation; determines adherence to CSEA reimbursement policies; performs necessary follow-upto prepare invoices for payment and prepare invoices/travel vouchers for data entry on a timely basis,processes purchase orders, places orders for the more routine purchases and meets with suppliers.

1. Reviews invoices and prepares them for payment. Determines the correct account coding forthe invoices without a PO as well as payment terms. For invoices linked to a PO, comparesinvoice to purchase order specifications and reviews the distribution account chosen byPurchasing and prepares the invoice for the PO match. Works closely with Purchasing to

resolve any issues concerning the PO match.

2. Maintains the supplier master file which requires knowledge of CSEA’s supplier recordconventions.

3. Prepares paperwork on stop payments, and places the stop with the bank.

4. Reviews the nature of all supplier invoices to determine if the transaction requires IRS reportingand if so obtains the necessary paperwork from the supplier.

5. Maintains and monitors travel expense advance system for members and staff.

6. Prepares travel vouchers for payment. This requires knowledge of CSEA and NYSreimbursement policies, staff union contract travel provisions as well as IRS regulations todetermine taxability of travel expenses.

7. Tracks staff mileage and assists in the administration of the Transportation Allowance program.

8. Works with CSEA suppliers and places routine orders.

9. Works with CSEA staff requesting goods to procure the goods with suppliers. Utilizes existingand new suppliers. Performs Internet research for requisitions.

10. Creates purchase orders in the financial system based upon requisitions and suppliernegotiations.

11. Manages the status of open purchase orders in the financial system ensuring open purchaseorder goods are received and follows up with CSEA staff for receiving reports. Processesreceiving reports in the accounting system.

12. Assists internal auditors as necessary.

13. Assists outside auditors as necessary.

14. Other duties as required.

MINIMUM QUALIFICATIONS:

High School graduation, preferably with concentration in business courses, plus two (2) years of

general work experience involving bookkeeping or accounts payable Proficiency in Excel and familiarity with accounting software desirable.

OR

An acceptable combination of education, training and experience as determined by CSEA. All candidates must successfully complete a test to be administered by the Human Resources Department.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

• Industries

  Public Policy Offices

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