Senior Associate, Global Event Operations Analyst

Milken Institute; Santa Monica (CA); Hybrid; USD 60,000 - 100,000; Full time

Job summary

Join a forward-thinking organization as a Senior Associate in Global Event Operations, where your analytical skills will drive impactful event planning. This role offers a unique opportunity to optimize event performance through data analysis and strategic reporting. You'll collaborate with diverse stakeholders and enhance the organization’s event strategy while working in a hybrid environment. If you're passionate about event management and ready to contribute to meaningful projects, this position is perfect for you. Embrace the chance to make a difference in a dynamic, supportive culture that values your contributions and fosters growth.

Benefits

Health Care Plan (Medical, Dental & Vision)

Retirement Plan - 403b (5% match)

Life Insurance (Basic, Voluntary & AD&D)

Paid Time Off (Personal, Vacation, Sick & Public Holidays)

Family Leave (Maternity & Paternity)

Fertility Support

Short-Term & Long-Term Disability

Flexible Spending Account (FSAs)

Pet Insurance Discount

LinkedIn Learning Access

Qualifications

• 5+ years in event project management and data analysis.
• Strong analytical skills and proficiency in data analysis tools.

Responsibilities

• Analyze event data to identify trends and opportunities.
• Develop event timelines and ensure deadlines are met.
• Collaborate with internal departments to align goals.

Skills

Data Analysis

Project Management

Communication

Problem-Solving

Event Operations Knowledge

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Event Management

Bachelor’s degree in Data Analytics

Tools

Excel

Tableau

Power BI

Airtable

Asana

Job description

About the Milken Institute

The Milken Institute is a globally minded, publicly supported, non-partisan, and nonprofit think tank headquartered in Santa Monica, with offices in Washington, DC, New York, London, Abu Dhabi, and Singapore. For the past three decades, the Milken Institute has served as a catalyst for practical, scalable solutions to global challenges by connecting human, financial, and educational resources to those who need them. Guided by a conviction that the best ideas, under-resourced, cannot succeed, we conduct research and analysis and convene top experts, innovators, and influencers from different backgrounds and competing viewpoints. We leverage this expertise and insight to construct programs and policy initiatives designed to help people build meaningful lives, in which they can experience health and well-being, pursue effective education and gainful employment, and access the resources required to create ever-expanding opportunities for themselves and their broader communities.

The Milken Institute’s events and programmatic activities involve the exchange of ideas with leaders from around the world. The Institute hosts more than 200 events each year, with our annual flagship event, Global Conference, bringing together 4,500+ participants from around the world, featuring more than 900+ speakers throughout 200+ sessions over the course of the event.

Position Overview

The Senior Associate, Global Event Operations will play a critical role in supporting our event planning processes through data analysis, strategic reporting, and efficient resource allocation. This role requires an analytical thinker who can translate complex data into actionable insights that optimize event performance and elevate our business strategy. Strong organizational skills, excellent communication, and the ability to work in a fast-paced environment are essential.

The ideal candidate must possess a mix of event operations knowledge, strong data analysis, project management, technology experience, and great communication skills, as well as the ability to work with a variety of internal stakeholders with varying work styles and priorities.

Responsibilities

• Data Analysis & Reporting: Analyze event data, including attendee feedback, budget performance, and ROI metrics, to identify trends and opportunities for improvement.
• Event Timeline & Scheduling: Develop and maintain detailed event timelines, ensuring all milestones, deadlines, and deliverables are met.
• Forecasting & Budgeting: Develop financial models to forecast event budgets, compare projections vs. actuals, and assess resource allocation.
• Process Improvement: Identify inefficiencies in event operations and propose innovative solutions to streamline workflows and enhance team productivity.
• Dashboard Creation: Build and maintain interactive dashboards for real-time data tracking, including KPIs for event success and vendor performance.
• Stakeholder Collaboration: Work closely with internal departments, including finance, marketing, and logistics, to align goals and deliver data-driven recommendations.
• Vendor & Contract Analysis: Evaluate vendor proposals and contracts for cost-effectiveness, ensuring compliance with budget constraints and quality standards.
• Performance Measurement: Establish metrics to measure the impact of events, compiling post-event reports and making strategic recommendations for future planning.
• Duties as Assigned.

Requirements

• Bachelor’s degree in Business Administration, Event Management, Data Analytics, or a related field.
• Minimum 5 years of experience in event project management, data analysis, financial modeling, or business analysis, preferably in an event or hospitality setting.
• Proficiency in data analysis tools (e.g., Excel, Tableau, or Power BI) and familiarity with event management software.
• Proficiency in project management software (e.g., Airtable, Asana).
• Strong analytical and problem-solving skills, with a keen eye for detail.
• Excellent communication skills to effectively present complex information to non-technical stakeholders.
• Ability to manage multiple projects and meet tight deadlines in a fast-paced environment.
• Experience in corporate event planning or a strong understanding of the events industry is a plus.

Working Conditions & Travel Requirements

This position will work in a professional office environment on a hybrid schedule consisting of three (3) days per week reporting in-person to the Santa Monica office location (Tuesday – Thursday), with the remaining two (2) days working remotely. This schedule is subject to change at the Institute’s sole discretion.

This person will also be required to travel occasionally to other offices and/or venues to assist with events as needed, requiring occasional work outside of traditional hours. International along with domestic travel is possible. Additionally, this position requires interacting virtually on a regular basis with Milken Institute staff based in other locations in the United States and around the world.

Note

The statements herein are intended to describe the overall nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

We are interested in qualified candidates who are eligible to work in the United States. Please note, we are not sponsoring visas at this time; being authorized to work in the U.S. is a precondition of employment.

Please submit your resume and cover letter illustrating how your experience and skills will contribute to the department and any unique qualities you bring to the position. If applying via Indeed, please upload your resume and any supporting documentation as one attachment. Any application that does not include both a resume and cover letter will be rejected. If you are unable to complete this application due to a disability, contact our Human Resources department to ask for an accommodation or an alternative application process.

Our Culture

The Milken Institute is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, disability, or status as a veteran.

Every person at the Milken Institute is treated with respect, supported with resources and training, and exposed to a broad range of experiences. We foster a space for growth with opportunities to share knowledge and passion with both clients and colleagues. We are committed to building a diverse workforce and creating an inclusive environment where everyone can thrive. Our leadership is actively involved in our commitment to diversity and inclusion, and fostering a culture that creates opportunities for everyone.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan - 403b (5% match)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Personal, Vacation, Sick & Public Holidays)
• Family Leave (Maternity & Paternity)
• Fertility Support
• Short-Term & Long-Term Disability
• Flexible Spending Account (FSAs)
• Pet Insurance Discount
• Training & Development:
• LinkedIn Learning – over 15,000 self-guided classes offered
• Annual Mentor Program
• Wellness Resources:
• Employee Assistance Program
• CALM app membership