Senior Associate

PBS Foundation; Arlington (VA); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Discretionary bonuses

Medical, dental, vision insurance

Identity protection program

Employee assistance program

PBS Retirement Plan 403(b)

Paid time off 17 days a year

Paid sick time 12 days a year

Paid parental leave 60 days / 12 weeks

Paid holidays 12 days

Job summary

The PBS Foundation in Arlington, VA seeks a Grants/Donations Administrator to support the Sr. Director of Project Development and Grants Management. You will track grant terms, input data, and prepare materials for funders and internal teams.

Requirements include at least three years in nonprofit work, a Bachelor's degree, and experience with grants management software and MS Office. The role offers a competitive base salary and comprehensive benefits.

Qualifications

• At least three years of nonprofit work experience.
• Bachelor's degree required, or equivalent experience.
• At least one year using a database or grants management software.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).

Responsibilities

• Support the Sr. Director of Project Development and Grants Management in administering grants and tracking terms.
• Maintain files and database records for proposals and grants.
• Prepare meeting materials including analyses and decks.
• Track funded programs to support reporting.
• Assist in drafting grant reports, LOIs, and other funder communications; coordinate with finance and BI teams.
• Serve on the Foundation operations support team handling administrative duties.
• Other duties as assigned.

Skills

Nonprofit experience

Verbal and written communication

Organizational skills

Independent and team work

Database/Grants management software

Microsoft Office Suite

Education

Bachelor's degree

Tools

Grants management software

Microsoft Access

Job description

The PBS Foundation (PBSF) provides philanthropic support on behalf of the Public Broadcasting Service (PBS) and its member stations. In supporting PBS, the PBS Foundation seeks private funds from individuals, foundations, and corporations for priority initiatives and carries out such activities as prospect identification, qualification, cultivation, solicitation, and donor stewardship; generation of proposals; and grants and gift management. PBSF oversees the management of all grants and restricted gifts awarded to PBS.

Essential duties will include but not limited to:

• Support the Sr. Director of Project Development and Grants Management in the successful administration of PBS's program of active grants and restricted giving by tracking grant terms and deliverables, inputting data, coordinating internal and external meetings;
• Maintain files and database records for proposals and grants, tracking funder management activities;
• Prepare meeting materials including analysis, research, or informational decks;
• Track funded programs to support reporting;
• Assist in drafting grant reports, Letters of Inquiry (LOIs), and other correspondence with funders and working with finance and the business intelligence team to draft financial reports and analysis;
• Serve as a member of the Foundation operations support team, assisting in the maintenance of files, meeting notes, supplies, renewing subscriptions, mail distribution and other administrative duties associated with efficient workflow of PBSF office;
• Other duties as assigned.

Requirements for success:

• At least three years of recent non-profit work experience; Familiarity with a fundraising foundation or public media is a plus.
• Bachelor's degree required; or the equivalent combination of experience, knowledge, skills and abilities;
• At least one year of experience using a database or grants management software system;
• Exceptional verbal and written communication skills;
• Exceptional interpersonal skills;
• Demonstrated strong organization skills with attention to detail;
• Self-motivated individual who can work independently and as part of a team in a highly collaborative environment;
• Ability to be flexible and can juggle multiple - unique - tasks;
• Ability to set priorities, organize, and manage activities to meet deadlines;
• Consistently demonstrates respect for inclusion, diversity, and ethics;
• Proficiency with Microsoft Office Suite (Word, Excel, Access, PowerPoint, Outlook).

The base pay range for this position at the beginning of employment is expected to be between $55,000 and $65,000/year. The actual base pay offered may vary depending on multiple individualized factors, including but not limited to job-related knowledge, skills, and experience. The total compensation package for this position will also include other elements for eligible employees, including:

• (i) eligibility for discretionary bonuses;
• (ii) various insurance options, including medical, dental, vision, hearing, life, accidental death and dismemberment, short-term and long-term disability, and business travel accident insurance;
• (iii) identity protection program;
• (iv) employee assistance program;
• (v) financial and retirement savings benefits including the PBS Retirement Plan 403(b);
• (vi) paid time off (17 days per year), paid sick time benefits (12 days per year), paid parental leave (60 days / 12 weeks ), and paid holidays (12 days per year).

Details of these benefit plans will be provided upon request. The application window for this position is expected to close on 9/9/2026.

If hired, the employee will be in an "at-will position," and the Company reserves the right to modify the base hourly rate/salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

PBS is an Equal Opportunity Employer in accordance with the EEOC and the Commonwealth of Virginia.