Sr. Associate, Grants

PBS; Arlington (VA); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Discretionary bonuses

Medical, dental, vision coverage

Paid time off - 17 days/year

Parental leave - 60 days/12 weeks

PBS Retirement Plan (403(b))

Job summary

PBS Foundation is seeking a Sr. Associate, Grants in Arlington, VA to support grant administration, tracking, and reporting. You will assist in drafting reports, LOIs, and correspondence with funders, while coordinating with finance and BI teams. Strong organizational skills and nonprofit experience are essential.

This full-time on-site role offers a competitive base salary and a comprehensive benefits package, with a window to apply closing on 2026-09-09.

Qualifications

• At least three years of non-profit work experience.
• Experience with fundraising foundations or public media is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, Access, PowerPoint, Outlook).

Responsibilities

• Support the Sr. Director in administering active grants and restricted giving.
• Track grant terms, deliverables, and input data; coordinate meetings.
• Maintain files and database records for proposals and grants.
• Prepare materials including analysis, research, or informational decks.
• Draft grant reports and LOIs; assist with financial reports and analysis.
• Provide administrative support to PBS Foundation operations.

Skills

Non-profit experience

Fundraising foundation exposure

Microsoft Office Suite

Education

Bachelor's degree

Tools

Grants management software

Job description

Position Title:

Sr. Associate, Grants

Department:

PBS Foundation

Corporate Area:

PBS Foundation

Status:

Regular, Full time NonExempt

Manager Title:

Sr. Director, Project Development & Grants Management

Position Overview:

The PBS Foundation (PBSF) provides philanthropic support on behalf of the Public Broadcasting Service (PBS) and its member stations. In supporting PBS, the PBS Foundation seeks private funds from individuals, foundations, and corporations for priority initiatives and carries out such activities as prospect identification, qualification, cultivation, solicitation, and donor stewardship; generation of proposals; and grants and gift management. PBSF oversees the management of all grants and restricted gifts awarded to PBS.

The Sr. Associate, Grants works closely with the Sr. Director of Project Development and Grants Management and provides active support in furtherance of the PBS Foundation's grants and restricted giving management efforts, including resource development, grant administration and analysis, grant reporting, grant monitoring, and administrative support to execute on PBSF's strategic vision. On a day-to-day basis, the person in this role may write proposals or reports, correspond with PBS staff, complete administrative tasks, enter data into our Monday.com database, set up meetings, or more.

Essential duties will include but not limited to:

• Support the Sr. Director of Project Development and Grants Management in the successful administration of PBS's program of active grants and restricted giving by tracking grant terms and deliverables, inputting data, coordinating internal and external meetings;

• Maintain files and database records for proposals and grants, tracking funder management activities;

• Prepare meeting materials including analysis, research, or informational decks;

• Track funded programs to support reporting;

• Assist in drafting grant reports, Letters of Inquiry (LOIs), and other correspondence with funders and working with finance and the business intelligence team to draft financial reports and analysis;

• Serve as a member of the Foundation operations support team, assisting in the maintenance of files, meeting notes, supplies, renewing subscriptions, mail distribution and other administrative duties associated with efficient workflow of PBSF office;

• Other duties as assigned.

Requirements for success:

• At least three years of recent non-profit work experience; Familiarity with a fundraising foundation or public media is a plus.

• Bachelor's degree required; or the equivalent combination of experience, knowledge, skills and abilities;

• At least one year of experience using a database or grants management software system;

• Exceptional verbal and written communication skills;

• Exceptional interpersonal skills;

• Demonstrated strong organization skills with attention to detail;

• Self-motivated individual who can work independently and as part of a team in a highly collaborative environment;

• Ability to be flexible and can juggle multiple - unique - tasks;

• Ability to set priorities, organize, and manage activities to meet deadlines;

• Consistently demonstrates respect for inclusion, diversity, and ethics;

• Proficiency with Microsoft Office Suite (Word, Excel, Access, PowerPoint, Outlook).

The base pay range for this position at the beginning of employment is expected to be between $55,000 and $65,000/year. The actual base pay offered may vary depending on multiple individualized factors, including but not limited to job-related knowledge, skills, and experience. The total compensation package for this position will also include other elements for eligible employees, including: (i) eligibility for discretionary bonuses; (ii) various insurance options, including medical, dental, vision, hearing, life, accidental death and dismemberment, short-term and long-term disability, and business travel accident insurance; (iii) identity protection program; (iv) employee assistance program; (v) financial and retirement savings benefits including the PBS Retirement Plan 403(b); (vi) paid time off (17 days per year), paid sick time benefits (12 days per year), paid parental leave (60 days / 12 weeks ), and paid holidays (12 days per year). Details of these benefit plans will be provided upon request. The application window for this position is expected to close on 9/9/2026.

If hired, the employee will be in an "at-will position," and the Company reserves the right to modify the base hourly rate/salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

PBS is an Equal Opportunity Employer in accordance with the EEOC and the Commonwealth of Virginia.