Senior AR Specialist

Vaco by Highspring; Brentwood (TN); On-site; USD 65,000 - 90,000; Full time

Job summary

Vaco by Highspring is seeking a Senior Accounts Receivable Specialist in Brentwood, TN. The role requires managing the full AR lifecycle, ensuring accurate invoicing, cash application, and collections while maintaining strong internal controls.

You will analyze customer accounts, monitor aging, and collaborate with Sales and Accounting to optimize cash flow and reduce delinquencies. A degree in a related field with 4+ years of AR experience is expected.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• 4+ years of progressive accounts receivable or accounting experience.
• Strong understanding of AR processes, billing, cash application, and reconciliations.
• Experience with high-volume customer accounts and collections.
• Proficiency in Microsoft Excel with VLOOKUP, Pivot Tables, and data analysis functions.

Responsibilities

• Manage the full accounts receivable process, including invoicing, cash application, collections, account reconciliation, and dispute resolution.
• Monitor aging reports and proactively follow up on outstanding balances to reduce delinquency and improve cash flow.
• Research and resolve customer billing issues, payment discrepancies, short pays, and deductions.
• Apply customer payments accurately and ensure proper documentation of account activity.
• Analyze customer accounts and recommend appropriate collection strategies.
• Prepare and maintain AR reports, aging analyses, and collection metrics for management review.
• Collaborate with sales, customer service, and accounting teams to resolve account issues and improve payment performance.
• Assist with month-end and year-end closing activities, including AR reconciliations and journal entries.
• Support audits by providing requested documentation and account analysis.
• Identify opportunities to improve AR processes, controls, and efficiencies.
• Mentor and provide guidance to junior AR staff as needed.
• Ensure compliance with company policies, accounting standards, and internal controls.

Skills

Analytical thinking

Communication skills

Prioritization

Problem solving

Team collaboration

Education

Accounting/Finance degree

Bachelor’s degree preferred

Tools

SAP

NetSuite

Oracle

Microsoft Dynamics

Excel

Job description

Senior Accounts Receivable Specialist

Responsibilities

• Manage the full accounts receivable process, including invoicing, cash application, collections, account reconciliation, and dispute resolution.
• Monitor aging reports and proactively follow up on outstanding balances to reduce delinquency and improve cash flow.
• Research and resolve customer billing issues, payment discrepancies, short pays, and deductions.
• Apply customer payments accurately and ensure proper documentation of account activity.
• Analyze customer accounts and recommend appropriate collection strategies.
• Prepare and maintain AR reports, aging analyses, and collection metrics for management review.
• Collaborate with sales, customer service, and accounting teams to resolve account issues and improve payment performance.
• Assist with month-end and year-end closing activities, including AR reconciliations and journal entries.
• Support audits by providing requested documentation and account analysis.
• Identify opportunities to improve AR processes, controls, and efficiencies.
• Mentor and provide guidance to junior AR staff as needed.
• Ensure compliance with company policies, accounting standards, and internal controls.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• 4+ years of progressive accounts receivable or accounting experience.
• Strong understanding of AR processes, billing, cash application, and account reconciliations.
• Experience managing high-volume customer accounts and collections activities.
• Proficiency in Microsoft Excel, including VLOOKUPs, Pivot Tables, and data analysis functions.
• Experience with ERP systems such as SAP, NetSuite, Oracle, Microsoft Dynamics, or similar platforms.
• Excellent organizational, analytical, and problem-solving skills.
• Strong written and verbal communication abilities.
• Ability to prioritize multiple deadlines and work independently in a fast-paced environment.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here https://www.highspring.com/ai-use-notices/. Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).