Senior AP Specialist — Hybrid, Automation & Efficiency

Vaco; Indianapolis (IN); Hybrid; USD 39,000 - 44,000; Full time

Benefits offered by this job

Bonuses

Medical, dental, and vision benefits

401(k) retirement plan

Job summary

Vaco Indianapolis is seeking a Senior Accounts Payable Specialist for a downtown Indianapolis, Indiana role with a hybrid schedule (2-3 days remote). The position is full-time on a contract-to-hire basis, with a pay range of $28-$32 per hour and OT eligibility.

The role involves processing AP invoices, reconciling invoices with PO and receipts, vendor account maintenance, payments processing, and supporting month-end close.

Qualifications

• Experience in Accounts Payable processes and reconciling invoices.
• Strong attention to detail and accuracy in processing payments.
• Ability to collaborate with internal teams and vendors.

Responsibilities

• Processes Accounts Payable invoices accurately and efficiently, ensuring compliance with company policies and procedures
• Verifies and reconciles invoices, purchase orders, and receipts to ensure accuracy, completeness, and proper authorization prior to payment
• Maintains vendor accounts by reconciling statements, resolving discrepancies, responding to inquiries, and monitoring contracts, including W-9 forms and payment terms
• Prepares and processes payments, including checks, automated payments, and wire transfers, and supports month-end close activities like accruals and reconciliations
• Collaborates with internal departments and vendors to resolve billing issues and participates in special projects and initiatives as assigned by management
• Drive automation and process improvement in accounts payable
• Assist with audits and provide necessary documentation
• AR backup
• Other duties as assigned

Job description

Vaco Indianapolis is seeking a Senior Accounts Payable Specialist for a downtown Indianapolis, Indiana role with a hybrid schedule (2-3 days remote). The position is full-time on a contract-to-hire basis, with a pay range of $28-$32 per hour and OT eligibility.

The role involves processing AP invoices, reconciling invoices with PO and receipts, vendor account maintenance, payments processing, and supporting month-end close.