Senior AP Coordinator

Hollingsworth; Dearborn (MI); On-site; USD 50,000 - 65,000; Full time

Job summary

Hollingsworth is seeking a Senior Accounts Payable Coordinator to ensure accurate and timely payment of vendors for our packaging business. You will collaborate with the AP Manager, Accounting Managers, Shipping and Receiving, Buyers and department heads to post invoices and resolve discrepancies, while reconciling statements.

The role involves processing three-way matches, weekly invoices, and various payments, with a focus on accuracy and timely closings.

Qualifications

• Basic understanding of all accounting functions and good mathematical skills.
• Excellent written and verbal communication skills.
• Intermediate to advanced Excel skills.

Responsibilities

• Performs a three-way match of purchase orders, packing slips, and vendor invoices.
• Processes all invoices for select HLG companies in a timely manner, obtaining authorization.
• Processes weekly invoices for payment.
• Clears wire, utility, and CIA payments for assigned company code.
• Inputs manual checks into the accounts payable system promptly.
• Participates in monthly close by posting invoices per the close calendar.
• Creates debit memos when necessary.
• Reconciles vendor statements as per defined frequency.
• Interacts with internal and external parties to resolve invoice and payment issues.
• Handles vendor credit applications and inquiries.

Skills

Accounts payable

Purchasing cycle

Excel

Communication

Job description

SUMMARY STATEMENT/POSITION OVERVIEW

The Senior Accounts Payable Coordinator role is responsible for the accurate and timely payment of all vendors of our packaging business. The Senior Accounts Payable Coordinator works closely with the AP Manager, Accounting Managers, Shipping and Receiving departments, Buyers andvarious department heads throughout the company to post invoices including resolving discrepancies and reconcilingtovendor statements.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES - Senior AP Coordinator

• Performs athree waymatch of purchase order, packing slipandvendor invoice.
• Processes all invoices for the select HLG companies on a timely basis, includingfollowsup with department heads for authorization, account numbers, etc.
• Processes weekly invoices for payment.
• Wire, Utility, and Cash In Advance (CIA) payment clearing for assigned company code.
• Processes manual checks and inputs intoaccountspayable system on a timely basis.
• Participates in the monthly closing process by ensuring that all invoices are postedin accordance withthe monthly closing calendar.
• Creates debit memos when necessary.
• Perform reconciliation of vendor statements based on predefined frequency.
• Interacts with external & internal parties to resolve invoices andpaymentsissues.
• Completes credit applications as requested by vendors.
• Handles all calls and email inquiries for assigned vendors.
• Performs other duties as assigned by the Accounts Payable Manager or Accounting Managers.

SPECIAL SKILLS, EXPERIENCE OR QUALIFICATIONS - Senior AP Coordinator

• Working knowledge of the purchasing cycle and accounts payable process
• Basic understanding of all accounting functions and good mathematical skills
• Excellent written and verbal communication skills
• Intermediate toadvancedExcel skills

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