AP Coordinator

Armada-; Wexford (Allegheny County); Hybrid; USD 44,000 - 65,000; Full time

Job summary

Armada- is seeking an Accounts Payable Coordinator to manage a high volume of vendor invoices, ensure accurate and timely payments, and maintain strong relationships with vendors and internal teams.

The role includes processing PO and non-PO invoices, approving workflows, month-end close support, and maintaining accurate records. This hybrid-role requires attention to detail and cross-functional collaboration.

Qualifications

• High school diploma or equivalent; Associate’s or Bachelor degree in Accounting, Finance, or related field preferred.
• Minimum of 3 years of experience in accounts payable or related financial role OR 5 years of business/office experience.

Responsibilities

• Process and verify PO and Non-PO related invoices for payment, ensuring accuracy and compliance with company policies and payment terms
• Manage the approval workflow for invoices and ensure timely payment processing
• Work cross-functionally with departments to resolve any invoice discrepancies to ensure accurate and timely payments.
• Process and maintain accurate and up-to-date records of Vendor Chargebacks
• Handle vendor inquiries and build strong relationships to resolve issues efficiently
• Oversee and manage the group inbox by monitoring, forwarding, and responding to emails as needed
• Assist with payment processing in accordance with the company’s policies and procedures
• Assist with month-end and year-end closing processes in accordance with company policy
• Assist in the preparation of financial reports and audits as needed
• Support the implementation of KPI’s, and other metrics to measure financial and operational performance
• Maintain SOP’s on all owned processes
• Perform account analysis and reconciliations
• Adhere to finance policies, procedures and internal controls
• Perform additional ad hoc duties as required by the finance team

Education

High school diploma or equivalent; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred

Job description

SUMMARY

As an Accounts Payable Coordinator, you will play a critical role in managing the company's accounts payable processes. This includes being comfortable processing a high volume of vendor invoices, ensuring accurate and timely payments, and maintaining strong relationships with both external vendors and internal departments. The ideal candidate will be a proactive, detail-focused professional with experience in accounts payable and a passion for maintaining financial accuracy.

Job Responsibilities

• Process and verify PO and Non-PO related invoices for payment, ensuring accuracy and compliance with company policies and payment terms
• Manage the approval workflow for invoices and ensure timely payment processing
• Work cross-functionally with departments to resolve any invoice discrepancies to ensure accurate and timely payments.
• Process and maintain accurate and up-to-date records of Vendor Chargebacks
• Handle vendor inquiries and build strong relationships to resolve issues efficiently
• Oversee and manage the group inbox by monitoring, forwarding, and responding to emails as needed
• Assist with payment processing in accordance with the company’s policies and procedures
• Assist with month-end and year-end closing processes in accordance with company policy
• Assist in the preparation of financial reports and audits as needed
• Support the implementation of KPI’s, and other metrics to measure financial and operational performance
• Maintain SOP’s on all owned processes
• Perform account analysis and reconciliations
• Adhere to finance policies, procedures and internal controls
• Perform additional ad hoc duties as required by the finance team

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• Minimum of 3 years of experience in accounts payable or related financial role OR 5 years of business/office experience

Other Requirements

• Ability to work a hybrid schedule
• Ability to prioritize, multi-task, and manage in a fast-paced high volume environment
• Ability to work independently and as part of a team
• Excellent attention to detail and organizational skills
• Motivated with a strong desire to learn
• Open to new ideas, is change oriented, and constantly looking for ways to improve
• Problem solver, with the ability to collect, analyze, and present information in a concise, efficient, and understandable manner

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.