Senior AP Analyst - Hybrid, Data-Driven & Automation

Lavazza North America Inc; New York (NY); Hybrid; USD 76,000 - 110,000; Full time

Benefits offered by this job

401K Package

Employee Assistance Program

Hybrid Work Schedule

Barista certification

Tuition Reimbursement

Performance Development Plans

Employee Discounts

Casual dress code - jean friendly

Free coffee

Job summary

Lavazza North America Inc. is seeking a Senior Accounts Payable Specialist to manage complex AP transactions, reconcile vendor accounts, and process payments with strict controls. The role supports month-end close and drives AP process improvements across a multi-entity environment.

The hybrid work model offers 3 days in the office and 2 remote days, with travel up to 10%. A 401K package, tuition reimbursement, and other benefits accompany this position.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field; or equivalent professional experience.
• 4+ years of progressive experience in accounts payable or related accounting work, preferably in a high-volume environment.
• End-to-end accounts payable processes, including three-way match, vendor reconciliations, payment controls, accruals, month-end close, and internal controls.
• Experience using ERP systems, preferably SAP, and accounts payable workflow or automation tools.
• Advanced Microsoft Excel experience, including PivotTables, lookup functions, and analysis of large data sets.
• Experience analyzing complex accounts payable issues, identifying root causes, and implementing practical resolutions.
• Experience in a multi-entity, shared services, manufacturing, or global accounts payable environment.
• Demonstrated experience improving Purchase-to-Pay processes through automation, workflow optimization, or system enhancements.
• Experience developing accounts payable metrics, aging analyses, and data-driven recommendations for leadership.
• Experience serving as an escalation resource and providing process guidance or training to accounts payable team members.

Responsibilities

• Lead the review and processing of complex accounts payable transactions, ensuring accurate coding, supporting documentation, approvals, and compliance with accounting policies and internal controls.
• Reconcile vendor accounts and the accounts payable subledger, researching and resolving discrepancies, blocked invoices, payment variances, billing disputes, and other exceptions.
• Prepare, review, and process Automated Clearing House (ACH), wire, and check payments in accordance with authorization, documentation, and control requirements.
• Resolve complex vendor inquiries and internal stakeholder questions in partnership with Procurement, Supply Chain, Finance, and other business teams.
• Support month-end and year-end close activities, including account reconciliations, accruals, aging analysis, and financial reporting.
• Analyze accounts payable data and report on key performance indicators (KPIs), aging, payment trends, exceptions, duplicate payments, process gaps, operational risks, and savings opportunities.
• Maintain accurate, complete, and compliant vendor master data in accordance with established controls and requirements.
• Support internal and external audits by preparing documentation, validating transaction support, and responding to related inquiries.
• Identify, recommend, and support Purchase-to-Pay process improvements, automation initiatives, system enhancements, and accounts payable best practices.
• Provide subject matter guidance to accounts payable team members on complex transactions, reconciliations, research items, and process requirements.

Skills

Excel expertise

SAP

AP processes

Education

Bachelor’s degree or equivalent

Tools

SAP

Job description

Lavazza North America Inc. is seeking a Senior Accounts Payable Specialist to manage complex AP transactions, reconcile vendor accounts, and process payments with strict controls. The role supports month-end close and drives AP process improvements across a multi-entity environment.

The hybrid work model offers 3 days in the office and 2 remote days, with travel up to 10%. A 401K package, tuition reimbursement, and other benefits accompany this position.