Senior Accounts Payable Specialist

Lavazza North America Inc; New York (NY); Hybrid; USD 76,000 - 110,000; Full time

Benefits offered by this job

401K Package

Employee Assistance Program

Hybrid Work Schedule

Barista certification

Tuition Reimbursement

Performance Development Plans

Employee Discounts

Casual dress code - jean friendly

Free coffee

Job summary

Lavazza North America Inc. is seeking a Senior Accounts Payable Specialist to manage complex AP transactions, reconcile vendor accounts, and process payments with strict controls. The role supports month-end close and drives AP process improvements across a multi-entity environment.

The hybrid work model offers 3 days in the office and 2 remote days, with travel up to 10%. A 401K package, tuition reimbursement, and other benefits accompany this position.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field; or equivalent professional experience.
• 4+ years of progressive experience in accounts payable or related accounting work, preferably in a high-volume environment.
• End-to-end accounts payable processes, including three-way match, vendor reconciliations, payment controls, accruals, month-end close, and internal controls.
• Experience using ERP systems, preferably SAP, and accounts payable workflow or automation tools.
• Advanced Microsoft Excel experience, including PivotTables, lookup functions, and analysis of large data sets.
• Experience analyzing complex accounts payable issues, identifying root causes, and implementing practical resolutions.
• Experience in a multi-entity, shared services, manufacturing, or global accounts payable environment.
• Demonstrated experience improving Purchase-to-Pay processes through automation, workflow optimization, or system enhancements.
• Experience developing accounts payable metrics, aging analyses, and data-driven recommendations for leadership.
• Experience serving as an escalation resource and providing process guidance or training to accounts payable team members.

Responsibilities

• Lead the review and processing of complex accounts payable transactions, ensuring accurate coding, supporting documentation, approvals, and compliance with accounting policies and internal controls.
• Reconcile vendor accounts and the accounts payable subledger, researching and resolving discrepancies, blocked invoices, payment variances, billing disputes, and other exceptions.
• Prepare, review, and process Automated Clearing House (ACH), wire, and check payments in accordance with authorization, documentation, and control requirements.
• Resolve complex vendor inquiries and internal stakeholder questions in partnership with Procurement, Supply Chain, Finance, and other business teams.
• Support month-end and year-end close activities, including account reconciliations, accruals, aging analysis, and financial reporting.
• Analyze accounts payable data and report on key performance indicators (KPIs), aging, payment trends, exceptions, duplicate payments, process gaps, operational risks, and savings opportunities.
• Maintain accurate, complete, and compliant vendor master data in accordance with established controls and requirements.
• Support internal and external audits by preparing documentation, validating transaction support, and responding to related inquiries.
• Identify, recommend, and support Purchase-to-Pay process improvements, automation initiatives, system enhancements, and accounts payable best practices.
• Provide subject matter guidance to accounts payable team members on complex transactions, reconciliations, research items, and process requirements.

Skills

Excel expertise

SAP

AP processes

Education

Bachelor’s degree or equivalent

Tools

SAP

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Senior Accounts Payable Specialist

Full Time New York, NY, US

Salary: Starting at 76,000.00 (USD) Annually

About The Group

From a small store in Turin to a large, internationally recognized group: we are present in 90 countries around the world, with over 5,000 employees and 30 companies, managed directly and indirectly by the Luigi Lavazza Spa parent company, which distribute and market our products and coffee machines. In addition to Lavazza, the following brands are also part of our Group: Carte Noire, Merrild, Kicking Horse, Eraclea and Whittington tea.

Joining Lavazza means doing business with passion, knowing that the impact of our work goes beyond the quality of the production chain. We are a big family and are constantly looking for new talents who share our values and can enrich our team. We combine competitiveness with social and environmental responsibility as we create superior quality products available for consumption both at home and out of home, and distributed through all channels: Retail, Foodservice, Office Coffee Service (OCS), and Vending. Our strong, diversified presence enables us to offer consumers and clients perfectly suited solutions, for any occasion and time of day.

Job Overview

The Finance team at Lavazza North America supports the organization’s financial health by leading planning, budgeting, forecasting, reporting, and analysis across commercial channels. The team partners with sales, operations, accounting, and executive leadership to provide financial insight, strengthen controls, manage risk, and support profitable growth across the business.

The Senior Accounts Payable Analyst supports accurate, timely, and compliant accounts payable operations, including complex invoice processing, vendor reconciliations, payment administration, and financial reporting. Serving as a subject matter expert and escalation point, this role resolves complex issues, maintains internal controls, supports month-end and year-end close activities, and helps strengthen Purchase-to-Pay processes through reporting, automation, and system improvements. The role partners with Procurement, Finance, Supply Chain, and other business teams to improve operational efficiency and payment accuracy.

Work location: Office location to be confirmed

Work model: Hybrid (3 days in office; 2 days remote)

Travel: Up to 10%

#LI-RB1

#LI-RB1

Job Responsibilities

• Lead the review and processing of complex accounts payable transactions, ensuring accurate coding, supporting documentation, approvals, and compliance with accounting policies and internal controls.


• Reconcile vendor accounts and the accounts payable subledger, researching and resolving discrepancies, blocked invoices, payment variances, billing disputes, and other exceptions.


• Prepare, review, and process Automated Clearing House (ACH), wire, and check payments in accordance with authorization, documentation, and control requirements.


• Resolve complex vendor inquiries and internal stakeholder questions in partnership with Procurement, Supply Chain, Finance, and other business teams.


• Support month-end and year-end close activities, including account reconciliations, accruals, aging analysis, and financial reporting.


• Analyze accounts payable data and report on key performance indicators (KPIs), aging, payment trends, exceptions, duplicate payments, process gaps, operational risks, and savings opportunities.


• Maintain accurate, complete, and compliant vendor master data in accordance with established controls and requirements.


• Support internal and external audits by preparing documentation, validating transaction support, and responding to related inquiries.


• Identify, recommend, and support Purchase-to-Pay process improvements, automation initiatives, system enhancements, and accounts payable best practices.


• Provide subject matter guidance to accounts payable team members on complex transactions, reconciliations, research items, and process requirements.

Professional Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field; or equivalent professional experience.


• 4+ years of progressive experience in accounts payable or related accounting work, preferably in a high-volume environment.


• Demonstrated knowledge of end-to-end accounts payable processes, including three-way match, vendor reconciliations, payment controls, accruals, month-end close, and internal controls.


• Experience using enterprise resource planning (ERP) systems, preferably Systems, Applications, and Products in Data Processing (SAP), and accounts payable workflow or automation tools.


• Advanced Microsoft Excel experience, including PivotTables, lookup functions, and analysis of large data sets.


• Experience analyzing complex accounts payable issues, identifying root causes, and implementing practical resolutions.


• Experience in a multi-entity, shared services, manufacturing, or global accounts payable environment.


• Demonstrated experience improving Purchase-to-Pay processes through automation, workflow optimization, or system enhancements.


• Experience developing accounts payable metrics, aging analyses, and data-driven recommendations for leadership.


• Experience serving as an escalation resource and providing process guidance or training to accounts payable team members.

401K Package

Employee Assistance Program

Hybrid Work Schedule

Ability to be barista certified

Tuition Reimbursement

Performance Development Plans

Employee Discounts

Flexible business casual dress code - jean friendly!

Free coffee, anytime!

Lavazza is an equal opportunity employer that is committed to diversity and inclusion in the workplace.

Lavazza prohibits discrimination and harassment of any type and affords equal employment opportunities without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.