Sr Associate, PDC Coordinator SE Region

Mercedes-Benz USA

Jacksonville (FL)

On-site

USD 45,000 - 65,000

Full time

14 days+

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Benefits offered by this job

Company mobile allowed

Employee events

Health measures

Company pension

Commuter benefits

Flexible work hours

Employee discounts

Coaching

Employee stock participation

Parking

Job summary

Mercedes-Benz USA in Jacksonville, FL seeks an experienced Administrative Assistant to provide comprehensive support to the PDC Manager and supervisors. The role includes handling correspondence, calls, and visitor coordination, while maintaining HR and purchasing processes.

The position requires strong organizational skills, attention to detail, and familiarity with administrative systems. It offers exposure to ISO-compliant procurement, payroll-related records, and office operations across the

Qualifications

High school diploma or equivalent required.
Experience in office administration preferred.
Knowledge of HR policies and procedures beneficial.

Responsibilities

Provide administrative support to Site Leader and team leaders.
Process material/ service requests, POs, receipts, and vendor invoices accurately.
Prepare and submit contracts and addendums to subcontractors; administer petty cash.
Maintain subcontractor files and ensure compliance with ISO standards.
Screen employment applications and communicate benefits and policies to new employees.
Maintain Time & Attendance records and inventory of office supplies.
Coordinate procurement and maintenance services; ensure timely delivery.
Monitor quality of repair/maintenance services and asset records.
Verify monthly budget statements and analyze discrepancies.

Skills

Administrative skills

Communication skills

Time management

Discretion

Education

High School Diploma (GED)

Tools

PVS system

MBUSA Office Software

HRIS

Job description

About Us

Mercedes-Benz USA is responsible for the sales, marketing and service of all Mercedes-Benz and Maybach products in the United States. In our people, you will find tremendous commitment to our corporate values. We are looking for diverse top-notch individuals to join the Mercedes-Benz Team and uphold these hallmarks.

Aufgaben

Job Overview

This role will provide administrative and secretarial support to PDC Manager, Supervisors and personnel.

Responsibilities:

Provide administrative support to PDC Site Leader and Team Leaders including: preparation of all correspondence, handling and screening incoming telephone calls, meeting all PDC visitors and directing to proper department; maintaining necessary
Process material requests, service requests, purchase orders, receipts and vendor invoices in a timely and accurate manner according to company policy and procedures. Compile and verify procard records in PVS system.
Prepare and submit contracts and addendums to subcontractors and HO Purchasing department for approval. Administer PDC Petty Cash Fund.
Maintain and update subcontractors files in compliance with all ISO Standards. Assist PDC Site Leader with ensuring compliance with various Human Resources policies and procedures.
Screen applications for employment; inform new employees of benefits and company policies; process and maintain all Personnel records, disability and Worker’s Compensation claims.
Maintain Time & Attendance system/records for all PDC employees. Assure stocking and timely reordering of office and lunchroom supplies for PDC, assure that most competitive supplier is selected.
Obtain proposals and assure that most competitive supplier is found for needed maintenance and rental services such as janitorial services, etc. Initiate procurement of service as needed and/or coordinate completion of repair or maintenance.
Monitor quality and service of repair or maintenance, supplied/completed.
Maintain fixed assets inventory records, files, opening and distributing mail.
Verify monthly budget comparison statement and analyze discrepancies.

Qualifikationen

Qualifications & Requirements:

High School Diploma (GED) or equivalent work experience

This role also requires the applicant's to have the following Licenses / Certifications

PDC courses in various MBUSA Office Software

Minimum Of 3-5 Years Of Office And/or Administrative Experience

Three – six months Purchasing Policies and Procedures System.

Additional Information

Must have 1 - 3 years (total) of experience in the following:

Administration Knowledge of administrative procedures, process/project development, and system procedures.
Business - General Knowledge of fundamental business practices and concepts that impact the success and profitability of the organization.
Human Resources Knowledge of principles and procedures for Compensation and Benefits, Employee Relations, Recruitment and Selection, and HRIS.

Job Family Competencies:

Adaptability
Contributing to Team Success
Follow Up
Planning & Organizing

Core Behaviors:

Applies Business Discipline -
- Demonstrates commitment to excellence by accepting accountability for safety, quality, cost and timely delivery of work product(s).
- Rational when faced with conflicting details/obstacles.
- Applies process thinking, identifies process improvements; takes initiative to make improvements happen
Demonstrates Business Acumen -
- Understands how the business works, knows the customer and the competition.
- Acts with customers in mind; comes up with creative, innovative ideas.
- Copes with change, shifts gears, handles risk and uncertainty.
- Works effectively across usual boundaries (levels, functions, cultures)
Builds Effective Relationships -
- Values diversity and treats people with respect regardless of race, national origin, age, gender, disability or sexual preference.
- Acts as a team player; encourages collaboration; shares wins and successes; creates a feeling of belonging
Pursues Learning & Growth -
- Learns "on the fly" when facing new challenges; experiments, open to change.
- Works to continuously improve self; understands that different situations call for different skills and approaches. Knows personal strengths, weaknesses, opportunities and limits; gains insight from mistakes
Communicates Effectively -
- Builds trust by settling differences and winning concessions without damaging relationships.
- Provides the information people need to know to do their jobs and feel good about being a member of the team.
- Listens attentively even when in disagreement; hears people out.

Other Skills:

Good administrative and communication skills
Knowledge of PDC operations, policies and procedures
Knowledge of applicable safety standards
Knowledge of related computer systems
Familiarity of related computer systems
Ability to handle confidential matters with personnel and company
Ability to organize commitments and their priorities
Knowledge of all ISO related practices.

The fully trained individual must develop and maintain comprehensive knowledge of:

MBUSA Policies & Procedures
MBUSA Mission, Goals & Vision
Departmental practices/procedures and how they apply to customers
Interdepartmental relationships and their effect on company, departmental and individual goals
Software that is applicable to the job.

EEO Statement

Mercedes-Benz USA is committed to fostering an inclusive environment that appreciates and leverages the diversity of our team. We provide equal employment opportunity (EEO) to all qualified applicants and employees without regard to race, color, ethnicity, gender, age, national origin, religion, marital status, veteran status, physical or other disability, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local law.

Benefits: