Senior Analyst, Contract Administration

TRIUMPH; Windsor (CT); On-site; USD 82,000 - 123,000; Full time

Job summary

TRIUMPH System, Electronics & Controls in Windsor, CT seeks a Contract Administrator to manage OE, spares, and overhaul contracts for diverse customers, including government and international clients. You will handle order entry, amendments, and contract flow-down requirements while coordinating with internal teams.

The role requires a bachelor's degree with up to 6+ years of experience, exceptional customer service, Excel mastery, and strong communication and analytical skills to support

Qualifications

• Bachelor’s degree with up to 6+ years of experience preferred.
• Extremely strong customer service and business acumen.
• Fast-paced, high-volume quoting and contract award environment.
• Advanced proficiency in Microsoft Excel.
• Strong written and verbal communication skills.
• Strong analytical and problem-solving abilities.
• Knowledge of JDE ERP system preferred.

Responsibilities

• Administer OE, spares and overhaul contracts for domestic and international customers.
• Complete order review, entry, acknowledgement, and process amendments.
• Initiates the contract review process by documenting customer order and flow-down requirements and routing to internal departments.
• Perform preliminary review and analysis of contract terms and conditions and research contract issues.
• Review and coordinate NDA/MOU/PIA with Management as needed.
• Ensure contract obligations are fulfilled and respond to customer demands with cross-functional teams.
• Interpret contract language and consult with legal as needed.
• Ensure ERP sales order entry is complete, timely, and accurate.
• Maintain custody of all contractual documents and communications with customers.
• Meet customer expectations and maintain relationships with focus on risk and cost control.
• Support pricing, SOW verification, terms and conditions for proposals.
• Provide negotiation support to various groups.
• Support Finance, Program Mgmt, Eng., and Compliance on contract matters.
• Assist in developing standard processes for contract administration.
• Support monthly SIOP meetings to ensure accurate provisioning.
• Other duties as assigned.

Skills

Customer service

Business acumen

Excellent communication

Organization skills

Analytical skills

Problem-solving

Time management

Education

Bachelor's degree

Tools

JDE ERP

Microsoft Excel

Microsoft Office

Job description

TRIUMPH System, Electronics & Controls is seeking a Contract Administrator role based in Windsor, CT. The Contract Administrator's primary responsibilities are account management, customer point of contact, and overall administrative liaison.

Responsibilities

• Provide administration of OE, spares and overhaul and repair contracts for a diverse range of commercial and military customers both domestic and international.
• Complete order review, entry, acknowledgement, and process amendments.
• Initiates the Contract Review process by documenting the customer’s order and contract flow-down requirements and routes those requirements to the appropriate internal departments.
• Perform preliminary review and analysis of contract terms and conditions as well as conduct preliminary research of specific contract issues.
• Perform preliminary review of various contractually binding documents: MOU (Memorandum of Understanding), MOI (Memorandum of Intent), NDA (Non-Disclosure Agreement), and PIA (Proprietary Information Agreement) in coordination with Management.
• Ensures that the obligations of the contract are fulfilled throughout the duration of the contract. Conducts routine review and response to customer contract demands in coordination with the Business Development, Contracts and Product Line Management groups.
• Interpret contract language and consult with management and corporate legal as needed for matters requiring legal interpretation.
• Ensure ERP sales order entry is complete, timely, and accurate.
• Maintain custody and order of all contractual documents.
• Maintains phone and written communication with customers relative to contract issues.
• Meet customer expectations and maintain strong customer relationships while focused on risk and cost control, to contribute to organizational profitability and success.
• Initiate the enterprise-wide contract review necessary to submit customer proposals. This includes providing input and direction to pricing, statement of work verification, terms and conditions verification, preliminary proposed draft response, and adherence to quality and supply chain requirements.
• Provide negotiation support to Business Development, Contracts and Product Line Management groups.
• Support Finance, Program Management, Engineering, and Compliance regarding contract matters, regulatory issues, government contracting, and commercial contracting.
• Assist in developing and implementing standard process and procedure of the contract administration function.
• Support monthly SIOP (Sales, Inventory and Operations Planning) meetings to ensure accurate part provisioning.
• Other duties as assigned.

Qualifications

• Bachelor’s degree, plus to 6+ years of experience preferred.
• Extremely strong customer service skills, strong business acumen and positive attitude required.
• High volume quoting and contract award environment. Fast-paced, multi-tasker with superior organization skills and closing skills required.
• Advanced proficiency in Microsoft Office applications required - Excel Mastery is required.
• Strong written and verbal communication skills.
• Strong analytical, quantitative, and problem-solving skills
• Knowledge of JDE ERP system preferred.

Desired Knowledge, Skills & Abilities

• Previous contract administration experience in the aerospace industry.
• FAR and government contracting experience and knowledge preferred

Employment Type: Full-Time / Salaried Exempt

Position Range: $82K - $123K