Senior Administrator – Group Governance

JTC Group; New York (NY); On-site; USD 90,000 - 150,000; Full time

Job summary

JTC Group is seeking an in-house governance and company secretarial specialist to administer JTC plc and its subsidiaries, maintaining statutory records and ensuring compliance with statutory, regulatory and governance requirements across the Group.

You will coordinate quarterly and ad hoc board and committee meetings, prepare agendas and packs, minutes, and monitor actions; liaise with registries, regulators, and advisers; and contribute to policy development and risk and AML compliance.

Qualifications

• Pursuing a relevant professional qualification e.g. Chartered Governance Institute.
• Minimum 3 years’ governance or trust and company administration experience.
• Appropriate level of technical knowledge of corporate governance matters.
• Excellent communication skills both verbal and written.
• Strong attention to detail
• Ability to work to tight deadlines with effective task management

Responsibilities

• Support management of an extensive and varied workload delivering professional service to internal and external clients.
• Coordinate quarterly and ad-hoc board and committee meetings; prepare agendas and packs.
• Attend meetings to take minutes and monitor actions across the Group.
• Be a point of contact between the Board of Directors and Group shareholders.
• Maintain corporate governance and statutory records for boards and committees.
• Liaise with Companies Registries to keep filings up to date.
• Contribute to meetings and align with Group policies and values.
• Liaise with regulators and advisers when required.
• Assist with projects like share issues, mergers and acquisitions.
• Produce relevant policies and procedures as needed.
• Adhere to risk, compliance and AML obligations.
• Adhere to JTC values and behaviours.
• Other duties as deemed by Management

Skills

Communication

Attention to detail

Team player

Time management

Education

Pursuing professional qualification (CGI)

Job description

To provide an in-house governance and company secretarialfunction to the JTC Group in administering JTC plc and all its subsidiaries.

To maintain all statutory records of the internal companies of thegroup and thus ensure that JTC plc and its subsidiaries endorse and maintainthe accepted principles of good corporate governance, placing emphasis onensuring all legal, regulatory and other necessary requirements are compliedwith.

To play a supporting role in meeting the departmental strategic andoperational objectives set by the Group Board.

To ensure consistent deliveryto the Group of the highest quality of professional service and thus protectand enhance the Group’s reputation.

MAIN RESPONSIBILITIES AND DUTIES

• Assist with the department’s successful management of an extensive and varied workload, ensuring a professional service is provided to “internal” (i.e. employees, directors and Group directors) and external clients.
• Assist with the co-ordination of quarterly and ad-hoc board and committee meetings (both divisional and jurisdictional) to include preparation of the agendas and the collation and distribution of the board packs.
• Attendance at relevant board/committee meetings to take minutes, record decisions and actions and to ensure that these are adequately monitored and managed across the Group with the assistance of the senior members of the department.
• Become one of the points of contact between the Board of Directors and Group shareholders.
• Maintenance of the wider corporate governance and statutory records for the committees and boards within the Group.
• Liaison with the relevant Companies Registries to ensure that filings and payments of fees are kept up to date and that the companies remain in good standing.
• Provide contribution to meeting discussions, as and when required.
• Awareness and adherence to contractual and statutory obligations under the Group’s policies, procedures and guidelines, including the Group’s core values and expected behaviours.
• Liaising with external regulators and advisers, such as lawyers and auditors as required.
• Assist with projects including, but not limited to, share issues, mergers and acquisitions.
• Provide any other duties as defined or deemed necessary by Management and/or the Group Holdings Board.
• Assist with the production, where necessary, of relevant policies and procedures.
• Adhere to Risk & Compliance procedures in relation to regulatory requirements and AML legislation.
• Adhere to JTC core values and expected behaviours.
• Any other duties as deemed necessary by Management.

ESSENTIAL REQUIREMENTS

• Studying towards a relevant professional qualification e.g. Chartered Governance Institute.
• Minimum 3 years’ experience in a governance or trust and company administration role.
• Appropriate level of technical knowledge of corporate governance matters.
• Strong team player.
• Excellent communication skills both verbal and written.
• Strong attention to detail
• Ability to work to tight deadlines with effective task management

OUR COMMITMENT TO INCLUSION & WELLBEING

JTC is committed to fostering a healthy, inclusiveorganisation where all individuals feel welcome and feel able to participate inthe workplace fully. We value different perspectives, backgrounds and livedexperiences. This includes supporting employee wellbeing so that people feelequipped to thrive.

Whether you are just starting out or seeking new challenges, JTC offers an environment where you can grow, develop, and succeed at every stage of your career.

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