Assistant Manager - Group Company Secretarial

Taylor's University Sdn Bhd; Lakeside (FL); On-site; USD 90,000 - 130,000; Full time

Job summary

Taylor's University Sdn Bhd invites an Assistant Manager to join the Group Company Secretarial team. The successful candidate will ensure compliance with the Companies Act 2016 and related laws, maintain records, and coordinate with board and shareholders.

This role requires an ICSA qualification or equivalent, at least five years in corporate secretarial practice, and a proactive, meticulous approach. Experience with governance, digitalization, and AI-enabled tools is valued.

Qualifications

• ICSA qualification or related field with at least 5 years of corporate secretarial experience.
• Experience in public listed companies or multinational organisations is an advantage.
• Proficient with company secretarial software and governance tools.

Responsibilities

• Prepare and review annual statutory documents for lodgement with authorities.
• Handle Board and Shareholder matters including meetings, minutes, and board papers.
• Implement best governance practices across internal processes and framework.
• Collaborate on governance, digitalization, risk management and ethics initiatives.
• Support Director onboarding, board evaluation, ESG reporting and corporate disclosures.

Skills

Attention to detail

Independent worker

Interpersonal skills

Proactive mindset

Education

ICSA qualification

Related field background

Tools

Company secretarial software

Board portals

AI tools

Job description

Assistant Manager - Group Company Secretarial

JOB PURPOSE

Responsible for compliance with all company secretarial matters under the Companies Act 2016 and other related legislation, be cognizant of and spur the implementation of best corporate governance practices within the organization and the Group of companies, be vigilant of the compliance risks, and always be at the forefront of corporate development, internal governance, macro and micro factors impacting the organisation.

KEY RESULT AREAS / RESPONSIBILITIES

• Prepare and review the annual statutory documents for lodgement with the authorities in a timely manner, maintaining up-to-date records, keeping abreast of the latest development/updates in laws and regulations as well as liaising with all parties, internally or externally.
• Handle Board and Shareholder matters as assigned, which include but not limited to, organizing meetings, circulating the governance agenda, recording minutes of meetings, drafting resolutions and preparing board papers (if any).
• To carry out the implementation of best corporate governance practices such as all internal governance processes, structure and framework from time to time.
• Be a team player for all departmental projects and initiatives whether for compliances, governance, digitalization and technology transformation, risk management, corporate integrity and ethics.
• Report to the Manager, Group Company Secretarial and assist in all governance matters such as Directors' Onboarding Programme & Training, Annual Board Evaluation, ESG initiatives & reporting, Governance Structure and Framework, Corporate Disclosures and Continuous Learning in all Corporate Governance & Technology related matters.

MINIMUM ACADEMIC/PROFESSIONAL QUALIFICATION

• Candidate must possess an ICSA qualification or an acceptable related field with at least 5 years of experience in corporate secretarial practice or in-house company secretarial division.
• Prior work experience in public listed companies and/or multinational organisations is an added advantage.

RELATED EXPERIENCE

• Exposure in the use of company secretarial software, tools, board portals, Artificial Intelligence tools and system.
• Exposure in organizing in-house group trainings for Directors, Management and Staff at large.
• Conversant with the requirements and provisions of the Companies Act 2016 and other relevant laws and regulations.
• Able to work independently with minimum supervision.
• Digitally forward and technology savvy.
• Meticulous with a strong sense of responsibility.
• Good interpersonal skills, proactive and cheerful personality.
• Trustworthy, reliable and of high integrity.
• Passionate in the profession and in all governance matters.