Senior Administrator & Coordinator

Cielo; Cambridge (MA); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, vision plans

STD/LTD/HSA

Holiday pay

Flexible PTO

401K with company match

Job summary

Cielo in Cambridge, MA is seeking a Senior Talent Administrator & Coordinator/Executive Assistant to provide senior-level administrative support to the talent acquisition process across pre-hire and post-hire activities.

You will travel between Cambridge and Norwood, MA, support interview logistics, ATS management, offers, onboarding, and candidate experience, with standard Monday–Friday onsite hours.

Qualifications

• High school diploma or equivalent required.
• 6+ months of TAC (talent acquisition coordinator) experience preferred.
• Experience with ATS and recruitment processes.

Responsibilities

• Assist with recruitment and interview process.
• Complete phone interviews and document candidate responses.
• Develop interview schedules to ensure qualified candidates are evaluated.
• Update candidate statuses in ATS and other systems.
• Schedule complex interviews (phone, video, in-person).
• Execute the offer process and present offers to candidates.
• Coordinate background, medical, and reference checks.

Skills

Recruitment administration

Communication

ATS experience

Organizational skills

Customer service

Education

High school diploma

Tools

Microsoft Office

ATS

Outlook

Job description

• Position Type: Regular Full-Time (40 hours per week)

Company Description

Are you ready to accelerate your career? Join Cielo as aSenior Administrator & Coordinator/Executive Assistant! A career at Cielo will give you the opportunity to work with the industry’s smartest people and to take ownership of your success!

Cielo is a brand that reflects our big idea – that talent is rising – and with it our opportunity to rise above. We create careers for ambitious people by moving beyond traditional assumptions of what it means to work in talent acquisition.
Cielo is the world's leading Talent Acquisition Partner. We deliver a better talent experience for everyone through Talent Acquisition, Search, Consulting, and Digital Accelerators™. With our fresh approach – we design and build comprehensive, proven solutions inspired by technology to find and keep the unique talent that elevates our clients above the competition.

Cielo is an equal opportunity employer and will not discriminate against any applicant for employment because of race, color, religion, sex, national origin, disability, age, genetic information, or any other status protected by state or local law for an individual who falls within the jurisdiction of such law. Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting Cielo Talent Acquisition at [e-mail]

Job Description

The Senior Talent Administrator & Coordinator/Executive Assistant is responsible for providing senior level administrative support to the talent acquisition process through pre-hire and post-hire activities, facilitating a wide variety of logistical and recruitment activities to service a particular client program or teams.

• Work Location: Cambridge, MA and Norwood, MA. You will be traveling between both sites
• Work Setup: Onsite - 2 locations
• Work Hours: Monday to Friday standard days

Duties and Responsibilities:

• Assist with recruitment and interview process
• Complete phone interviews and document candidate responses, effectively screening in or out of the recruitment process based on position requirements
• Develop interview schedules to ensure qualified candidates are evaluated
• Update candidate statues in the appropriate recruitment systems (Applicant Tracking System (ATS), proprietary systems, etc.)
• Timely review of applicants who have applied via the ATS
• Schedule complex phone, video and in-person interviews with Recruiters or Hiring Managers
• Execute the offer process, including creating & routing offer letter and presenting offer to candidate
• Coordinate candidate background, medical and reference checking processes
• Arrange travel, transportation and accommodation for candidates
• Coordinate aspects of the on-boarding and off-boarding processes
• Edit and post positions to the ATS accurately and within the specified timeframes
• Administratively manage posting of roles to candidate generation channels
• Provide metric and pipeline reporting
• Lead independent discussions with candidates and Hiring Managers as needed
• Assist with the administration, optimization and use of the ATS
• Provide best practices and process improvements throughout the talent acquisition cycle
• Document process changes, such as process maps, team structure charts, detailed procedures, etc
• Identify and remediate workflow & system issues
• Identify opportunities for improving both client and candidate experience; make process recommendations to achieve operational excellence
• Act as a subject matter expert. Provide training and coaching to less experienced colleagues
• Provide other administrative support to recruitment team as needed

The anticipated starting salary range for individuals in this position is $70,000 - $80,000 dependent upon experience, geography, and industry knowledge.This position is eligible for an annual bonus based on the achievement of defined goals and benefits including:

• Various medical plans based on coverage needed including medical, dental and vision.
• STD, LTD, and HSA
• Holiday pay
• Flex Paid Time Off (PTO) model.
• 401K with a match of 50% up to the first 4%

Qualifications

Position Requirements

Education:

• High school diploma or equivalent required

Experience:

• Previous experience in a TAC role. Experience as a Specialized Talent Administrator & Coordinator for a minimum of 6 months preferred

Exposure:

• Strong recruitment administration skill-set / competencies.
• Knowledge of commonly-used concepts, practices, and procedures within talent acquisition
• Strong communication skills, verbal and written
• Demonstrated proficiency with the Microsoft Office suite, including Outlook
• Experience working with a mainstream ATS
• Ability to prioritize and organize own work
• Provide ability to provide a high level of customer service to colleagues and clients

Additional Information

All your information will be kept confidential according to EEO guidelines.