Senior Administrative & Travel Coordinator

Akima; Montrose (CO); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Medical, dental, vision

Life insurance

401(k)

Paid vacation & holidays

SCA benefits

Job summary

Akima Facilities Operations (AFO) seeks a full-time Secretary II to provide principal administrative support in an on-site office in Montrose, CO. You will screen calls, schedule meetings, prepare routine correspondence, and coordinate travel and data entry across FIMS, STRIPES, and other systems.

You must be proficient with MS Office and Adobe Acrobat, have a valid driver’s license, and at least 3 years of experience with MS Suite; prior work coordinating meetings and travel is essential.

Qualifications

• Minimum 3 years of work experience using MS Suite (Word, Excel, PowerPoint).
• Minimum 1 year of experience using Adobe Pro or Adobe Acrobat, including editing.
• Minimum 3 years’ experience arranging meetings, recording meeting minutes, booking appointments, arranging travel, and preparing correspondence.
• Data entry experience to include purchase requisitions, purchase orders, reimbursements.

Responsibilities

• Screen telephone calls, visitors, and incoming correspondence; respond to information requests; route items as needed.
• Schedule appointments and arrange conferences; attend meetings and report proceedings when directed.
• Review outgoing materials for accuracy and proper clearances before release.
• Coordinate travel arrangements, complete travel forms, and notify personnel of plans.
• Process invoices, reconcile credit cards, and enter data into required systems.

Skills

MS Office

Adobe Acrobat

Meeting coordination

Education

High School Diploma/GED

Tools

Concur Travel Software

FIMS

STRIPES

ATAAPS

MAXIMO

Adobe Acrobat Pro

Job description

Akima Facilities Operations (AFO) seeks a full-time Secretary II to provide principal administrative support in an on-site office in Montrose, CO. You will screen calls, schedule meetings, prepare routine correspondence, and coordinate travel and data entry across FIMS, STRIPES, and other systems.

You must be proficient with MS Office and Adobe Acrobat, have a valid driver’s license, and at least 3 years of experience with MS Suite; prior work coordinating meetings and travel is essential.