Executive Secretary V Washington, DC Posted today

NANA Regional Corporation; Washington (District of Columbia); On-site; USD 41,328 - 68,880; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k)

Job summary

NANA Regional Corporation is seeking an Administrative Assistant for on-site duties in the Washington, DC area. You will read memos, sort mail, prepare routine responses, coordinate meetings, manage calendars, and provide general office support.

Candidates should have 2+ years of related experience, an Active Secret Clearance, and strong skills in Microsoft Office, organization, writing, and customer service. The role includes attending to visitors, scheduling travel, and maintaining records.

Qualifications

• 2+ years of related experience.
• Active Secret Clearance.
• Knowledge of Microsoft Office software (Excel, Word, PowerPoint, Access, etc.).
• Excellent organizational, communication and writing skills.
• Excellent customer service skills, including customer needs assessments, meeting quality standards for services, and evaluation of customer satisfaction.
• Ability to interact effectively with others in particular, colleagues and personnel at various Department levels.

Responsibilities

• Reads, analyzes memos and reports to determine significance and plan distribution.
• Opens, sorts and distributes incoming correspondence, including faxes and email.
• Prepares responses to correspondences containing routine inquiries.
• Files and retrieves documents, records, and reports.
• Greets personnel entering CA/FO and escorts personnel as required.
• Coordinates travel arrangements for FO management, utilizing E2.
• Submits Time and Attendance reporting for FO personnel and maintains all T&A supporting documents.
• Assists with coordinating meetings, scheduling conference rooms, ordering supplies, and other administrative duties.
• Works with CA’s Staff Assistants and Executive Assistants to monitor internal tasks, deadlines, and deliverables.
• Receives and screens telephone calls and visitors; follows up to ensure necessary action is initiated.
• Enters all forms of correspondence in final form including cables, memorandums, letters, briefing papers, etc.
• Maintains the calendar for office management by arranging and scheduling appointments.
• Prepares meeting briefs to managers indicating appointment purpose and background data.
• Records minutes from meetings.
• Performs other appropriate administrative assignments such as document replication, ordering office supplies, inventorying office supplies.
• Maintains work area in a professional manner as directed.
• Ensures automation equipment is operational.
• Assists with setting up conference calls and IT-supported conferences.
• Assists with prepping conference rooms for events.

Skills

Excellent organizational skills

Excellent communication skills

Excellent writing skills

Customer service skills

Interacting with diverse departments

MS Office proficiency

Tools

Microsoft Office Suite

Job description

Responsibilities

• Reads and analyzes incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Opens, sorts and distributes incoming correspondence, including faxes and email.
• Prepares responses to correspondences containing routine inquiries.
• Files and retrieves documents, records, and reports.
• Greets all personnel entering CA/FO and escorts personnel as required.
• Makes travel arrangements for FO management, utilizing E2.
• Submits Time and Attendance reporting for FO personnel and maintain all T&A supporting documents for FO personnel.
• Assists with coordinating meetings, scheduling conference rooms, ordering supplies, and other administrative duties.
• Works with CA’s Staff Assistants and Executive Assistants to monitor internal tasks, deadlines, and deliverables.
• Receives and screens telephone calls and visitors; follows up to ensure necessary action is initiated and subsequently works to assure that such action is completed as quickly as possible, as applicable and appropriate.
• Enters all forms of correspondence in final form including cables, memorandums, letters, briefing papers, etc.
• Maintains the calendar for office management by arranging and scheduling appointments, handling all meeting requests and providing calendar information to management on a daily basis.
• Prepares meeting briefs to managers indicating appointment purpose and providing any relevant background data.
• Records minutes from meetings.
• Performs other appropriate administrative assignments such as document replication, ordering office supplies, inventorying office supplies, and other administrative duties as assigned.
• Maintains work area in a professional manner at all times (work area must be clean, presentable, and organized, per COR guidance).
• Ensures automation equipment is operational (paper in the copier/fax machine, changes out printer ink cartridges, calls in work orders).
• Assists with setting up conference calls, coordinating with IT personal to setup conferences requiring IT support.
• Assists with prepping conference rooms before and after social events and official events during the workday.

Qualifications

• 2+ years of experience of related experience.
• Active Secret Clearance.
• Knowledge of Microsoft Office software (Excel, Word, PowerPoint, Access, etc.).
• Excellent organizational, communication and writing skills.
• Excellent customer service skills, including customer needs assessments, meeting quality standards for services, and evaluation of customer satisfaction.
• Ability to interact effectively with others in particular, colleagues and personnel at various Department levels.

Job Details

• Work Type: On-Site
• Pay Range: $50
• Health & Welfare: $4.93

Benefits

SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.

Equal Opportunity Employer Statement

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at [e-mail] or 571-353-7053 (information about job applications status is not available at this contact information).