Senior Administrative Support Specialist – Defense Programs

Torch Technologies, Inc.; Massachusetts; On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

ESOP participation

401(k) match

Medical, dental, vision

Job summary

Torch Technologies is seeking a Senior Administrative Support Specialist to support the C3BM division at Hanscom AFB in Bedford, MA. The role emphasizes administrative leadership, calendar management, and coordination of meetings and travel.

The ideal candidate will have DoD-related experience, strong Microsoft Office and DTS skills, and the ability to manage multiple priorities with discretion while supporting senior military and civilian leadership.

Qualifications

• U.S. Citizenship
• Bachelor’s Degree in a related field and 12+ years of relevant experience with DoW, or 15+ years with proper certifications

Responsibilities

• Provide administrative and operational support to government leadership and acquisition program teams.
• Maintain leadership awareness of mission-critical issues, priorities, and organizational initiatives.
• Track and monitor action items, taskings, suspense dates, and program deliverables.
• Prepare correspondence, reports, briefing materials, and official documents for leadership review and signature.
• Coordinate and support meetings, conferences, and working groups, including scheduling, logistics, virtual meeting setup, and documentation.
• Develop and maintain meeting records, agendas, attendance logs, minutes, and action item trackers.
• Manage leadership calendars, conference room schedules, and organizational scheduling requirements.
• Support video teleconferencing and online collaboration platforms, ensuring proper setup and execution.
• Disseminate program policies, guidance, and organizational communications to internal and external stakeholders.
• Maintain program files, records, and document repositories in accordance with organizational procedures.
• Assist with workflow management, office operations, and process improvement initiatives.
• Coordinate, analyze, distribute, and track organizational taskings and responses.
• Support travel planning, coordination, and execution utilizing the Defense Travel System (DTS).
• Respond to routine inquiries, answer telephones, and provide administrative customer support.
• Provide recommendations to improve administrative processes, office efficiency, and organizational effectiveness.

Skills

Microsoft Office Suite

DTS

SharePoint

Calendar management

Executive scheduling

Meeting coordination

Records management

Data analysis

PMO experience

AF structure knowledge

Communication

Organizational skills

Multitasking

Professional demeanor

Attention to detail

Customer service

Independence

Problem solving

Relationship building

Discretion

Adaptability

Leadership interaction

Education

Bachelor’s Degree in a related field

Tools

DTS

SharePoint

Microsoft Teams

Zoom

WebEx

Job description

Torch Technologies is seeking a Senior Administrative Support Specialist to support the C3BM division at Hanscom AFB in Bedford, MA. The role emphasizes administrative leadership, calendar management, and coordination of meetings and travel.

The ideal candidate will have DoD-related experience, strong Microsoft Office and DTS skills, and the ability to manage multiple priorities with discretion while supporting senior military and civilian leadership.