Executive Admin & Operations Lead for DoD Programs

Torch Technologies, Inc.; United States; On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

ESOP participation

401(k) match

Medical insurance

Dental insurance

Vision

Job summary

Torch Technologies, a 100% employee-owned defense contractor, seeks a Senior Administrative Support Specialist for C3BM at Hanscom AFB. You will support government leadership, manage calendars, coordinate meetings, and prepare briefings for senior military and civilian leaders.

Applicants must have a related bachelor’s degree and extensive DoD/DoW admin experience, strong MS Office and DTS skills, and the ability to handle sensitive information with discretion.

Qualifications

• Bachelor’s Degree in a related field with significant DoW experience
• Advanced proficiency with Microsoft Office Suite and collaboration tools
• Experience using Defense Travel System (DTS) and SharePoint administration
• Proven calendar management and executive scheduling experience
• Experience supporting DoW acquisition or program management offices
• Knowledge of Air Force organizational structures and admin processes
• Strong written and verbal communication skills
• Ability to manage multiple priorities with discretion

Responsibilities

• Provide administrative and operational support to government leadership and teams
• Maintain leadership awareness of mission-critical issues and priorities
• Track action items, taskings, and deliverables
• Prepare correspondence, reports, and briefing materials
• Coordinate meetings, conferences, and virtual/ in-person settings
• Maintain meeting records, agendas, attendance, and minutes
• Manage calendars and scheduling requirements for leadership
• Support video teleconferencing and collaboration platforms
• Disseminate program policies and communications
• Maintain program files and document repositories
• Assist with workflow and office operations improvements
• Coordinate, analyze, distribute, and track organizational taskings
• Support travel planning using DTS
• Respond to routine inquiries and provide customer support
• Propose process improvements and enhanced efficiency

Skills

Microsoft Office

DTS experience

SharePoint

Calendar management

Executive communication

Time management

Education

Bachelor’s degree

12+ years DoW experience or 15 years related

Tools

DTS

Microsoft Teams

Zoom/WebEx

Job description

Torch Technologies, a 100% employee-owned defense contractor, seeks a Senior Administrative Support Specialist for C3BM at Hanscom AFB. You will support government leadership, manage calendars, coordinate meetings, and prepare briefings for senior military and civilian leaders.

Applicants must have a related bachelor’s degree and extensive DoD/DoW admin experience, strong MS Office and DTS skills, and the ability to handle sensitive information with discretion.