Senior Administrative Support & Records Specialist – Remote

Bernalillo County; Oregon; Hybrid; USD 29,000 - 42,000; Full time

Benefits offered by this job

Remote & flex-work options

Health benefits

Education assistance program

Longevity pay

Job summary

Bernalillo County is seeking an Administrative Support Assistant Senior to provide high-level administrative and technical support within the Risk Management department. The role ensures timely and accurate work products, supports management and staff, and assists the public and external agencies with department programs and services.

Key duties include data management, compliance with laws and policies, and potentially supervising staff.

Qualifications

• High School Diploma or GED.
• Four (4) years of work experience in any of: project administration, timekeeping, bookkeeping, security, law enforcement, or a related field.
• Any equivalent combination of related education and/or experience may be considered for the above requirements.

Responsibilities

• Provides administrative, technical, and programmatic support in the daily operations of the assigned department or division, including accounting, budget administration, purchasing, and office management.
• Evaluates office and interdepartmental procedures, recommends improvements, and implements approved changes to improve efficiency and effectiveness.
• Researches, analyzes, and compiles data and information from internal and external sources; presents preliminary findings to supervisory or management staff.
• Interprets and ensures compliance with applicable laws, codes, regulations, policies, and procedures related to assigned responsibilities.
• Designs, organizes, and maintains accurate records, files, and databases; verifies data accuracy, researches discrepancies, and ensures compliance with record retention requirements.
• Independently composes correspondence, reports, and various written documents.
• Receives, processes, and responds to public records requests, complaints, and inquiries; gathers and organizes required information and ensures timely responses.
• Communicates with internal and external staff and agencies to coordinate activities and exchange information.
• May supervise or provide guidance to assigned staff.
• Serves as liaison between the assigned department and other County service departments.
• Responds to inquiries and telephone calls on behalf of the department; resolves routine issues and provides information as delegated by the supervisor.
• Handles sensitive and confidential documents, records, and decisions in compliance with confidentiality requirements.

Education

High School Diploma or GED

Job description

Bernalillo County is seeking an Administrative Support Assistant Senior to provide high-level administrative and technical support within the Risk Management department. The role ensures timely and accurate work products, supports management and staff, and assists the public and external agencies with department programs and services.

Key duties include data management, compliance with laws and policies, and potentially supervising staff.