Senior Administrative Specialist — Student Development

Daytona State College; Daytona Beach (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Daytona State College seeks an Administrative Specialist to provide essential support to the Vice President of Student Development and Judicial Affairs across campus operations. The role requires excellent communication, organization, and discretion in handling confidential records.

Flexibility to work evenings or weekends and travel between DSC campuses is expected; proficiency with Microsoft Office and PeopleSoft is preferred to manage schedules, budgets, and reports efficiently.

Qualifications

• High School Diploma or GED required; 4 years of related work experience preferred, especially in higher education and student affairs.
• Excellent verbal and written communication, and strong organizational and time-management abilities.
• Ability to handle confidential information and comply with FERPA and college policies.

Responsibilities

• Provide comprehensive secretarial and clerical support for the Vice President of Student Development and Judicial Affairs.
• Meet, greet, and assist students, faculty, staff, and the public with professionalism and exceptional customer service.
• Manage calendars, schedule appointments, make travel arrangements, and handle mail and correspondence.
• Process invoices, purchase orders, and budget-related tasks; assist with office operations and inventory.
• Maintain judicial files, process student complaints, record meetings, and support student conduct processes.
• Attend meetings, take minutes, and support retention initiatives and college events across campuses.

Skills

Verbal skills

Written skills

Organizational skills

Time-management

Teamwork

Customer service

Scheduling

Record keeping

Multitasking

MS Outlook

Microsoft Teams

Word

Excel

PeopleSoft

Education

High School Diploma or GED

Tools

Microsoft Outlook

Teams

Word

Excel

PeopleSoft

Job description

Daytona State College seeks an Administrative Specialist to provide essential support to the Vice President of Student Development and Judicial Affairs across campus operations. The role requires excellent communication, organization, and discretion in handling confidential records.

Flexibility to work evenings or weekends and travel between DSC campuses is expected; proficiency with Microsoft Office and PeopleSoft is preferred to manage schedules, budgets, and reports efficiently.