Senior Administrative Specialist - Public Health

Department-of-State-Health-Services; Austin (TX); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Insurance coverage

State benefits

Job summary

Dept of State Health Services in Austin is seeking an Administrative Assistant IV to provide high-level administrative support within the Newborn Screening unit. The role involves processing budget, personnel, and travel documents, and coordinating communications with internal and external stakeholders.

The position requires strong Microsoft Office skills, excellent written and verbal communication, and the ability to manage multiple tasks with attention to detail.

Qualifications

• Experience with office practices and general administrative procedures.
• Proficiency in preparing routine written correspondence.
• Ability to maintain filing and records systems.
• Strong communication skills and teamwork ability.

Responsibilities

• Attend regular schedule and perform duties as assigned.
• Provide administrative support for budget, personnel, and travel documents.
• Prepare and edit materials, memos, and reports using Word and Excel.
• Maintain inventories and order office supplies; arrange repairs as needed.
• Record, transcribe, and distribute minutes; manage calendars and meeting logistics.

Skills

Microsoft Office Suite

Verbal and written communications

Time management

Tools

Microsoft Word

Excel

Outlook

Job description

Dept of State Health Services in Austin is seeking an Administrative Assistant IV to provide high-level administrative support within the Newborn Screening unit. The role involves processing budget, personnel, and travel documents, and coordinating communications with internal and external stakeholders.

The position requires strong Microsoft Office skills, excellent written and verbal communication, and the ability to manage multiple tasks with attention to detail.