Senior Administrative Specialist – Ops, Travel & Automation

Merck; Rahway (NJ); Hybrid; USD 68,000 - 107,000; Full time

Job summary

Merck is seeking an organized Administrative Assistant to provide comprehensive support to a dynamic team in Rahway, NJ. The role emphasizes leveraging technology to enhance efficiency, streamline processes, and support organizational objectives.

The ideal candidate has 5+ years in admin support, strong Microsoft 365 proficiency, and experience with SAP transactions and international travel coordination. This hybrid role involves collaboration with executives and remote partners.

Qualifications

• Minimum education: High School diploma or GED.
• Preferred: Associate's or Bachelor's in Business Administration; CAP or equivalent.
• 5+ years in an Administrative/Executive support role; strong Microsoft 365 experience.

Responsibilities

• Provide comprehensive administrative support for the team; manage general office duties.
• Coordinate multiple priorities and assignments with project knowledge and technical skills.
• Exercise judgment, analytical thinking and problem-solving for business operations.
• Manage complex calendars including scheduling and travel arrangements.
• Coordinate domestic and international travel itineraries and logistics.
• Support and maintain team collaboration platforms (Microsoft Teams, SharePoint, Team Spaces).
• Prepare, organize, and maintain documents, presentations, reports, and other materials.
• Communicate professionally with executives, stakeholders, and partners in onsite and remote environments.
• Assist with departmental special projects and initiatives as needed.
• Identify opportunities to improve processes through technology and automation.

Skills

Administrative support

Calendar management

Travel arrangements

Communication

Problem solving

Confidentiality

Education

High School diploma/GED

Associate/Bachelor in Business Administration

CAP certification

Tools

Microsoft 365

Power Automate

SharePoint

Microsoft Teams

SAP

Job description

Merck is seeking an organized Administrative Assistant to provide comprehensive support to a dynamic team in Rahway, NJ. The role emphasizes leveraging technology to enhance efficiency, streamline processes, and support organizational objectives.

The ideal candidate has 5+ years in admin support, strong Microsoft 365 proficiency, and experience with SAP transactions and international travel coordination. This hybrid role involves collaboration with executives and remote partners.