Senior Administrative Specialist – Medical Division Support

National Jewish Health; Denver (CO); On-site; USD 52,000 - 69,000; Full time

Benefits offered by this job

Medical Coverage

Paid Time Off

Dental & Vision Plans

Retirement Savings 403(b)

Wellness Incentives

Tuition Reimbursement

Child Care Assistance

Public Service Loan Forgiveness

Disability & Life Insurance

Voluntary Benefits

Exclusive Discounts

Job summary

National Jewish Health in Denver, CO seeks an Administrative Professional III to join the Department of Medicine. You will provide advanced administrative support to 12-24 faculty across divisions, coordinating calendars, travel, onboarding, meetings, and reimbursements for division chiefs.

This position emphasizes accuracy, efficiency, and strong organizational skills, with responsibilities spanning document preparation, scheduling, grant-related tasks, and acting as a reliable liaison to

Qualifications

• Education: High School diploma required.
• Work Experience: 5 years of administrative assistant or related office setting experience required.
• Special Training, Certification or Licensure: None

Responsibilities

• Types correspondence, memos, reports, manuscripts, grants, presentations, speeches or other documents to include formatting documents, spelling and punctuating accurately, proofreading and editing final copy.
• May assist with the grant submission process by coordinating application segments.
• Answers, screens and routes phone calls, takes messages, schedules appointments, and manages calendars.
• Duplicates documents, processes and distributes mail, sets up and maintains filing systems.
• Makes travel arrangements, arranges travel itineraries for management and/or faculty, as well as outside visitors or speakers.
• Orders supplies from internal and external sources and processes reimbursements.

Skills

Accountability

Attention to Detail

Collaboration/Teamwork

Managing Work and Time

Peer Relationships

Initiative

Adaptability

Education

High School diploma

Job description

National Jewish Health in Denver, CO seeks an Administrative Professional III to join the Department of Medicine. You will provide advanced administrative support to 12-24 faculty across divisions, coordinating calendars, travel, onboarding, meetings, and reimbursements for division chiefs.

This position emphasizes accuracy, efficiency, and strong organizational skills, with responsibilities spanning document preparation, scheduling, grant-related tasks, and acting as a reliable liaison to