Administrative Specialist

Commonwealth-of-Kentuck; New Castle (KY); On-site; USD 48,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Flexible work schedules

Paid sick leave

Paid vacation leave

Retirement benefits

Job summary

Commonwealth of Kentucky, Cabinet for Health & Family Services, Department for Community Based Services, is seeking an Administrative Specialist in New Castle, KY. The role supports day-to-day operations in a fast-paced office setting and requires strong communication and organizational skills.

The ideal candidate will have a bachelor’s degree and at least one year of professional administrative experience; a background check and E-Verify are part of the process.

Qualifications

• Bachelor's degree required.
• One year of professional, administrative, or business experience.
• Background check may be required (fingerprint-based) and E-Verify participation.

Responsibilities

• Performs administrative duties and coordinates work activities.
• Tracks inventory or building management.
• Assists in developing and implementing county procedures for day-to-day functioning.
• Schedules meetings or phone conferences.
• Prepares staff meeting minutes or other meetings.
• Interprets department policies for staff and the public.
• Uses Worker Portal Inquiry to assist clients.
• Scans documents into Knowledge Lake.
• Maintains current filing, logs or manuals.
• Performs other duties as assigned.

Skills

Verbal communication

Written communication

Time management

Organizational skills

Teamwork

Working under pressure

Education

Bachelor's degree

Job description

Advertisement Closes 11/8/2026 11:59 PM ET

2605710

Administrative Specialist

Pay Grade 12

Salary $48,211.92 - $54,639.12 Annually

Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Click here for more details on state employment.

Hiring Agency Cabinet for Health & Family Services | Dept for Community Based Services

Location 137 College Street
New Castle, KY 40050 USA

The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides servicesand programs to enhance the self-sufficiency of families, improve safety and permanency for children andvulnerable adults; and engage families and community partners in a collaborative decision-making process.

DCBS is seeking an Administrative Specialist to assist with the day-to-day operations of a fast-paced officesetting. This position provides professional support of administrative nature in developing, implementing andmaintaining various complex and routine projects. The ideal candidate for this position is self-motivated,organized, able to multi-task and prioritize work assignments well.

Benefits include health and life insurance, flexible work schedules, paid sick and vacation leave andretirement benefits.

For more information on the Department for Community Based Services, please visit our website at: https://chfs.ky.gov/agencies/dcbs/pages/default.aspx

Responsibilities include but are not limited to:

• Performs administrative duties and coordinates work activities.
• Tracks of inventory or building management.
• Participates in the development and assists in the implementation of county specific procedures for day-to-day functioning. Plans, organizes, checks or assists with work of other staff engaged in performingadministrative duties.
• Schedules meetings or phone conferences.
• Compiles, prepares, and disseminates staff meeting minutes or other meetings as required.
• Interprets department policies or procedures for staff and general public.
• Uses Worker Portal Inquiry to assist clients.
• Scans documents into Knowledge Lake received at the front desk and in the mail.
• Maintains current filing, logs or manuals as requested.
• Performs other duties as assigned.

The ideal candidate will have:

• Strong verbal and written communication skills
• Good time management and organizational skills
• The ability to work well under pressure
• A willingness to work as part of a team

The position you are applying for has access to or use of federal tax information (FTI) or meets the statutorydefinition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR 1:009 or KRS 194A.062and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shallsubmit to a fingerprint-based criminal background check by the Department of Kentucky State Police and theFederal Bureau of Investigation.

CHFS participates in E-Verify and will provide the federal government with your Form I-9 information toconfirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offerand completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://dhs.gov/e-verify

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Marian Brooks at [e-mail] or 502-543-0814.

An Equal Opportunity Employer M/F/D