Senior Administrative Specialist — Institutional Planning

University of Florida; Gainesville (FL); On-site; USD 61,000 - 65,000; Full time

Job summary

University of Florida, Main Campus in Gainesville, seeks an Administrative Spec III to provide high-level administrative support to the Associate Provost and Director of the Office of Institutional Planning and Research (OIPR). The role manages calendars, coordinates meetings, arranges travel, handles expenses, and facilitates data requests and reporting in a fast-paced university environment.

The position coordinates university-wide data requests, prepares reports, supports budgeting and

Qualifications

• Bachelor's degree and five years of relevant experience or an equivalent combination of education and experience.

Responsibilities

• Provide high-level administrative support including complex calendar management, meeting coordination, travel arrangements, and expense reimbursement.
• Coordinate and track data requests from university, state, federal, and national sources with deadlines.
• Maintain electronic tracking systems and prepare status reports and summaries as needed.
• Coordinate annual Board of Governors reports and other institutional documents.
• Oversight of budgets, purchasing, subscriptions, and travel-related financial tasks.

Skills

Calendar management

Meeting coordination

Travel arrangements

Communication

Independent work

Education

Bachelor's degree

Tools

PeopleSoft

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Planner

Job description

University of Florida, Main Campus in Gainesville, seeks an Administrative Spec III to provide high-level administrative support to the Associate Provost and Director of the Office of Institutional Planning and Research (OIPR). The role manages calendars, coordinates meetings, arranges travel, handles expenses, and facilitates data requests and reporting in a fast-paced university environment.

The position coordinates university-wide data requests, prepares reports, supports budgeting and