Administrative & HR Operations Specialist

University of Florida; Gainesville (FL); On-site; USD 38,000 - 54,000; Full time

Job summary

University of Florida's UF Research division seeks an OPS Administrative Assistant II to handle staffing, travel, and payroll-related tasks at the Main Campus in Gainesville. The role supports responsible processing of hires, time/leave records, and space administration.

The successful candidate will be detail-oriented with strong communication skills and the ability to manage multiple tasks concurrently within UF policies and procedures.

Qualifications

• High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.
• Bachelor's degree is preferred for this role.

Responsibilities

• Assist in processing new hires including posting positions, background checks, and new hire paperwork to ensure compliance.
• Manage time and labor for departments, review timesheets and payroll-related actions as needed.
• Coordinate travel processing, authorizations, expense reports, and review graduate student/faculty travel fund requests.
• Provide general administrative support, calendar maintenance, mail distribution, and space inventory coordination.

Skills

Attention to detail

Effective communication

Multitasking

Team collaboration

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Excel

Job description

University of Florida's UF Research division seeks an OPS Administrative Assistant II to handle staffing, travel, and payroll-related tasks at the Main Campus in Gainesville. The role supports responsible processing of hires, time/leave records, and space administration.

The successful candidate will be detail-oriented with strong communication skills and the ability to manage multiple tasks concurrently within UF policies and procedures.