Administrative Specialist, Research & Aging Programs

University of Florida; Gainesville (FL); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Professional development opportunities

Job summary

University of Florida is seeking an Administrative Specialist to coordinate daily operations, including purchasing, inventory, travel, and scheduling, within the Pepper Center and Institute on Aging. You will be the central point of contact, delivering high-level customer service to visitors and investigators and supporting multiple teams in a fast-paced research environment.

The role involves assisting with recruitment, preparing materials and reports, maintaining calendars, updating web

Qualifications

• Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.
• Excellent written and oral communication skills in English.
• Customer service oriented with ability to collaborate across teams.
• Proficiency with Excel, Word, PowerPoint, and Adobe products.
• Ability to manage multiple priorities in a fast-paced research setting.

Responsibilities

• Coordinate and participate in leadership meetings and daily operations for the Pepper Center and IOA.
• Provide administrative oversight for meetings, travel, purchases, and reimbursements.
• Serve as first point of contact for visitors and inquiries with strong customer service.
• Assist with recruiting trainees and tracking their progress during and after enrollment.
• Maintain calendars, organize interviews, and support HR processes.
• Update websites and online materials; assist with federal forms and reports.
• Support division researchers and administrator teams with scheduling and purchasing.

Skills

Customer service attitude

Attention to detail

Written and oral communication

Independent and collaborative

Well organized

Time management

Discretion with confidential info

Scheduling tools

Education

Bachelor's degree

Three years relevant experience

Tools

Excel

Word

PowerPoint

Adobe

Web navigation tools

Job description

University of Florida is seeking an Administrative Specialist to coordinate daily operations, including purchasing, inventory, travel, and scheduling, within the Pepper Center and Institute on Aging. You will be the central point of contact, delivering high-level customer service to visitors and investigators and supporting multiple teams in a fast-paced research environment.

The role involves assisting with recruitment, preparing materials and reports, maintaining calendars, updating web