Advancement Admin Specialist

University Of Florida; Gainesville (FL); On-site; USD 26,000 - 33,000; Full time

Benefits offered by this job

Health insurance

Retirement options

Paid time off

Tuition assistance

PSLF eligibility

Job summary

The University of Florida is seeking a Development Administrative Assistant to provide high-level administrative support to the Executive Director of Advancement and the Family & Campus Development team on Main Campus (Gainesville, FL).

The role requires strong communication, organizational skills, and the ability to manage multiple projects and travel logistics while aligning with UF Advancement goals and values.

Qualifications

• Bachelor’s degree or an equivalent combination of education and experience.
• Experience supporting top level executives in development, fundraising, alumni relations or higher education.
• Strong organizational skills; ability to manage multiple projects with accuracy and speed.
• Excellent written and verbal communication skills.
• Ability to work independently with minimal supervision.

Responsibilities

• Organize administrative details for the Executive Director and Family & Campus Development team.
• Manage calendars, priorities, meetings, and scheduling; update Outlook contacts.
• Coordinate candidate travel during recruitment, including itineraries and housing.
• Plan and coordinate travel, conferences, and development travel for executives and team.
• Assist with garage parking passes, supplies, and meeting logistics.
• Plan and implement activities and off-site events with university leadership.
• Draft correspondence and prepare data-driven reports for Strategic Plan tracking.
• Support donor stewardship initiatives and annual giving activities.
• Ensure compliance with UF Advancement regulations and best office practices.
• Prepare standard reports and dashboards for development initiatives.
• Coordinate logistics for happenings such as the President’s Box and athletic events.

Skills

Written communication

Oral communication

Organizational skills

Independent work

Education

Bachelor’s degree

Tools

Microsoft Outlook

Job description

The University of Florida is seeking a Development Administrative Assistant to provide high-level administrative support to the Executive Director of Advancement and the Family & Campus Development team on Main Campus (Gainesville, FL).

The role requires strong communication, organizational skills, and the ability to manage multiple projects and travel logistics while aligning with UF Advancement goals and values.