Administrative Specialist

One Federal Solution; Jacksonville (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

One Federal Solution (OFS) seeks an Administrative Specialist to support operations at the Jacksonville location for a Government Client. You will provide essential administrative and technical support to managers, supervisors, and leadership, helping manage onboarding, budgets, meetings, and communications.

Based in Jacksonville, FL, this role requires an active Secret Clearance and strong organizational skills to handle multiple tasks, travel coordination, and confidential information with

Qualifications

• Active Secret Clearance required.
• Minimum of 2 years of administrative/technical support experience.
• Strong oral and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational skills and ability to manage multiple tasks.
• High attention to detail and ability to handle confidential information.

Responsibilities

• Assist HR Manager, supervisors, and leadership with onboarding and offboarding civilian employees.
• Support preparation of budget reports and tracking personnel actions.
• Provide note-taking and administrative support for conferences and meetings.
• Prepare read-ahead materials and coordinate logistics for meetings and training events.

Skills

Secret Clearance

MS Office Proficiency

Communication Skills

Organizational Skills

Multitasking

Education

High School Diploma

Job description

One Federal Solution (OFS) is seeking an Administrative Specialist to support operations at the Jacksonville location to support a Government Client. This role provides essential administrative and technical support to managers, supervisors, and leadership.

Administrative Specialist Responsibilities:

• Assist HR Manager, supervisors, and leadership with onboarding and offboarding civilian employees
• Support preparation of budget reports and tracking personnel actions
• Provide note-taking and administrative support for conferences and meetings
• Prepare read-ahead materials and coordinate logistics for meetings and training events (space, technical support, supplies, transportation, etc.)
• Issue and manage building badges, identification badges, and keys
• Track hiring selections and update agency task management systems or spreadsheets
• Maintain accurate tracking of workload, facility assignments, student activities, and instructor assignments
• Research and order office supplies and basic materials
• Manage and organize correspondence for assigned components
• Support vehicle officer in maintaining office vehicles and drive government vehicles as needed
• Maintain and update travel and leave schedules for leadership
• Answer phone messages and forward to appropriate parties
• Update and submit briefing slides for release approval
• Organize and schedule regular Teams meetings for leadership and staff
• Track and manage BI inventory, including equipment and vehicles
• Update recruitment calendars and external website postings
• Format and update the Recruitment and Retention Plan as needed
• Upload resumes from career fairs and email submissions into the applicant tracking system (volume: 5–300 resumes per event)
• Draft and send communications to candidates and applicants
• Coordinate with event planners for the Summer Intern Recognition Ceremony
• Manage updates to the Director Awards webpage, create deliberation requirements, and order plaques/trophies
• Collaborate with Public Affairs Office to plan the Director Awards Annual Ceremony
• Schedule and support Executive Review Panels for senior-level vacancies
• Review HCMO policies for grammatical accuracy before preparing for Director's signature

Administrative Specialist Qualifications:

• High school diploma or equivalent
• Minimum of 2 years of relevant administrative and technical support experience
• Active Secret Clearance
• Strong oral and written communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent organizational skills and ability to manage multiple tasks
• High attention to detail and ability to handle confidential information

About One Federal Solution (OFS):

OFS is an innovative professional services provider with over 20 years of experience supporting defense and civilian agencies. We specialize in Business Intelligence, Acquisition and Procurement, and other professional services. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), we pride ourselves on delivering high-performance solutions and partnering with our customers to achieve exceptional enterprise-wide outcomes.