Senior Administrative Specialist: City Projects & Operations

City of Cleveland, Ohio; Cleveland (OH); On-site; USD 55,000 - 85,000; Full time

Job summary

City of Cleveland seeks an experienced Assistant Administrator II to provide advanced administrative and operational support to executive leadership. The role includes preparing complex documents, coordinating schedules and meetings, and liaising with staff and external stakeholders.

You will analyze information for decision-making, manage sensitive material, and use Cityworks, Accela, and financial systems to support department operations. No supervisory duties are included.

Qualifications

• Bachelor’s degree in Business Administration, Public Administration, or closely related field preferred.

Responsibilities

• Serves as Assistant Administrator II in the D&M Service and Maintenance section.
• Utilizes Cityworks to schedule, plan, track, review and create reports related to cost of work requests.
• Manages the Accela system.
• Assists with obtaining materials and services using the Advantage Financial System, tracking expenditures, and creating requisitions.
• Coordinates with Vendors to obtain quotes for equipment, materials and services.
• Assists with departmental budget administration.
• Prepares specialized reports.
• Interacts with divisions across the City of Cleveland.

Skills

Office Suite

Communication

Time management

Independent judgment

Organizational skills

Attention to detail

Education

Bachelor’s in Business Administration or Public Administration

Tools

Cityworks

Accela

Advantage Financial System

Microsoft Office

Job description

City of Cleveland seeks an experienced Assistant Administrator II to provide advanced administrative and operational support to executive leadership. The role includes preparing complex documents, coordinating schedules and meetings, and liaising with staff and external stakeholders.

You will analyze information for decision-making, manage sensitive material, and use Cityworks, Accela, and financial systems to support department operations. No supervisory duties are included.