Senior Executive Admin & Budget/Procurement Liaison

City of Cleveland; Cleveland (OH); On-site; USD 52,000 - 70,000; Full time

Job summary

City of Cleveland is seeking an Assistant Administrator II to provide advanced administrative support to executive leadership. You will prepare complex documents, coordinate schedules, and manage high-level communications across departments and external stakeholders.

The role emphasizes independent judgment, confidentiality, and the use of Cityworks/Accela/Advantage systems to support project tracking and budgeting tasks, with no supervisory responsibilities.

Qualifications

• Bachelor’s degree in Business Administration, Public Administration, or closely related field preferred.
• Four years of full-time paid experience in office administration, executive administrative support, or related administrative role in government or private industry required.
• Any equivalent combination of education, training, and experience may substitute for the required experience on a year-for-year basis.
• Advanced proficiency in office software and systems (e.g., Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook).
• Demonstrated ability to prepare complex reports, correspondence, and presentations.
• Strong organizational, written, and verbal communication skills with attention to detail and the ability to handle confidential and sensitive information.
• Ability to exercise independent judgment, prioritize assignments, and coordinate multiple tasks or projects.

Responsibilities

• Serves as Assistant Administrator II in the D&M Service and Maintenance section.
• Utilizes the Cityworks (Work Management System) to schedule, plan, track, review and create reports related to cost of work requests performed by the skilled trades.
• Manages the Accela (Street Opening Permit) system.
• Utilizes the Advantage Financial System to assist with obtaining materials and services, tracking project expenditures, create requisitions and delivery orders.
• Coordinates with Vendors to obtain quotes to purchase specialized equipment, materials and services.
• Assist with departmental budget administration.
• Prepares specialized reports.
• Interact with various divisions throughout the City of Cleveland.

Skills

Advanced office software proficiency

Organizational skills

Written and verbal communication

Independent judgment

Confidential information handling

Education

Bachelor’s Degree in Business Administration, Public Administration, or closely related field

Tools

Microsoft Office Suite

CityWorks

Accela

Advantage Financial System

Job description

City of Cleveland is seeking an Assistant Administrator II to provide advanced administrative support to executive leadership. You will prepare complex documents, coordinate schedules, and manage high-level communications across departments and external stakeholders.

The role emphasizes independent judgment, confidentiality, and the use of Cityworks/Accela/Advantage systems to support project tracking and budgeting tasks, with no supervisory responsibilities.