Senior Executive Assistant to Department Leader

Mainstreet Daily News; Gainesville (FL); On-site; USD 52,000 - 84,000; Full time

Benefits offered by this job

Competitive benefits package

On-site fitness center

Tuition reimbursement

Job summary

The City of Gainesville is seeking an Administrative Specialist within the Parks, Recreation and Cultural Affairs Department. This full-time role supports a senior manager, handling confidential materials, budgeting, and department processes.

Responsibilities include coordinating meetings, preparing agendas, drafting documents, and maintaining records. Strong communication, discretion, and multi-tasking are essential for success.

Qualifications

• Associate degree and three years of responsible administrative and staff support experience.
• CAP or CPS certification may substitute for the Associate degree.
• Must type at least 35 correct words per minute.

Responsibilities

• Develops and oversees administrative details and workflow for assigned area.
• Liaises with staff and boards; prepares agendas and minutes.
• Assists with department budget, payroll and grant-related tasks.
• Manages records, reports and correspondence with discretion.

Skills

Effective communication

Discretion and judgment

Organizational skills

Confidentiality

Problem solving

Customer service

Education

Associate degree

CAP/CPS substitution possible

Tools

Office software proficiency

Advanced computer skills

Job description

The City of Gainesville is seeking an Administrative Specialist within the Parks, Recreation and Cultural Affairs Department. This full-time role supports a senior manager, handling confidential materials, budgeting, and department processes.

Responsibilities include coordinating meetings, preparing agendas, drafting documents, and maintaining records. Strong communication, discretion, and multi-tasking are essential for success.