Senior Administrative Specialist: Calendar, Travel & Data Support

University of Miami; Miami (FL); On-site; USD 52,000 - 68,000; Full time

Job summary

The University of Miami is seeking a Sr. Administrative Assistant to provide high-level clerical support in North Miami. You will assist department leadership, manage calendars, generate reports, and coordinate travel and events.

Strong communication, discretion with confidential data, and proficiency with Microsoft Office are required. This role emphasizes meticulous recordkeeping, meetings planning, and cross-team collaboration to ensure smooth operations of the Primary Care Enterprise.

Qualifications

• High school diploma or equivalent required.
• Minimum 3 years of relevant experience.
• General knowledge of office procedures and operations.
• Ability to prepare and maintain records, files, reports and correspondence.
• Ability to communicate effectively in both oral and written form.
• Ability to maintain effective interpersonal relationships.

Responsibilities

• Supports department leadership with daily clerical tasks.
• Collects and analyzes data; prepares reports, charts, budgets and presentations.
• Responds to inquiries from internal or external sources on behalf of leadership.
• Plans meetings, takes detailed minutes, and schedules appointments.
• Greets visitors and provides office support.
• Maintains department filing system and coordinates travel for leadership.
• Prepares correspondence, spreadsheets and presentations.
• Coordinates calendars, meetings, agendas and action items.
• Tracks timelines, delivers data for reports and presentations.
• Maintains databases and ensures data accuracy and integrity.

Skills

Communication skills

Interpersonal skills

Attention to detail

Discretion with confidential info

Record keeping

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

The University of Miami is seeking a Sr. Administrative Assistant to provide high-level clerical support in North Miami. You will assist department leadership, manage calendars, generate reports, and coordinate travel and events.

Strong communication, discretion with confidential data, and proficiency with Microsoft Office are required. This role emphasizes meticulous recordkeeping, meetings planning, and cross-team collaboration to ensure smooth operations of the Primary Care Enterprise.