Senior Administrative Specialist

Xcel Energy; Minneapolis (MN); Hybrid; USD 31,000 - 43,000; Full time

Benefits offered by this job

Medical/Pharmacy Plan

Dental

Vision

401(k) plan

PTO

Job summary

Xcel Energy in Minneapolis is seeking an experienced administrative professional to handle a broad range of clerical duties, timekeeping, invoice processing, travel and meeting coordination. You will maintain confidential files, support budgeting, and prepare reports and correspondence for the department.

This hybrid role offers opportunities to grow, collaborate across teams, and contribute to office efficiency by designing streamlined procedures and training others in best practices to support

Qualifications

• Requires high school diploma or equivalent and five years experience in administrative support services.
• Additional secretarial or administrative coursework preferred.
• Proficient in computer applications including word processing, spreadsheet, presentation, graphic and database applications.

Responsibilities

• Processes department timekeeping and employee's changes. Greets and directs visitors. Responds to telephone callers by answering routine questions.
• Administers payment of invoices, tracking funding levels and manages setup of contracts and purchase orders.
• Maintain confidential files, personnel files and reports. Receives, sorts, redirects and prioritizes incoming mail. Directs important matters to appropriate department personnel. Order and maintain inventory of office supplies.
• Provides training to others in area of expertise. Design and administer office procedures. Evaluates and revised procedures as necessary to improve office efficiency.
• Assist with preparation and tracking of departmental budgets. Maintain & prepare payment processing for outside contractors and vendors.
• Coordinate and initiate meetings and travel arrangements for the department. Arrange schedules for management staff.

Skills

Administrative support

Timekeeping

Office coordination

Travel arrangements

Budgeting support

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Database software

Job description

Xcel Energy in Minneapolis is seeking an experienced administrative professional to handle a broad range of clerical duties, timekeeping, invoice processing, travel and meeting coordination. You will maintain confidential files, support budgeting, and prepare reports and correspondence for the department.

This hybrid role offers opportunities to grow, collaborate across teams, and contribute to office efficiency by designing streamlined procedures and training others in best practices to support