Senior Administrative Secretary & Office Coordinator

classified-ocps; Orlando (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Orange County Public Schools in Orlando is seeking an experienced administrative and secretarial professional to support a departmental director level or above. The role involves coordinating schedules, preparing complex documents and reports, maintaining filing systems, and providing general office support.

The position also handles emergency responses, coordinates travel, processes payroll-related transactions, and supports multiple clerical staff to ensure smooth operations within the

Qualifications

• High school diploma or GED; supplemented by up to five (5) years of previous office experience or equivalent.
• Experience in progressively responsible office assignments.
• Ability to create letters, memos, reports, agendas, minutes, spreadsheets and presentations.

Responsibilities

• Responds to internal and external customers in a timely, courteous manner representing OCPS.
• Performs administrative and secretarial tasks with minimal direction for department directors.
• Creates finished documents from notes or outlines including letters, memos, summaries, agendas and minutes.
• Coordinates and schedules meetings, rooms and equipment for internal and interdepartmental meetings.
• Coordinates clerical staff work for coverage and workload distribution.
• Maintains filing systems for vendors, contracts, budgets and general files.
• Prepares PowerPoint presentations and travel arrangements for department administrators.
• Maintains calendars, task lists and contact lists using computer software.

Skills

Administrative support

Secretarial work

Scheduling coordination

Document creation

PowerPoint presentations

Education

High school diploma or GED

Tools

MS Office Suite

PowerPoint

Excel

Job description

Orange County Public Schools in Orlando is seeking an experienced administrative and secretarial professional to support a departmental director level or above. The role involves coordinating schedules, preparing complex documents and reports, maintaining filing systems, and providing general office support.

The position also handles emergency responses, coordinates travel, processes payroll-related transactions, and supports multiple clerical staff to ensure smooth operations within the